Office Manager (m/w/d) (Voll- oder Teilzeit ) brickfox GmbH

We are brickfox – and we are looking for reinforcements!

Do you want to become part of a dynamic team that is shaking up the world of e-commerce with passion and know-how? Perfect! With our innovative SaaS solution, we at brickfox offer everything companies need to get started on marketplaces and online shops. We are now looking for you as an Office Manager (m/f/d) to actively support our team in Coesfeld and ensure that everything runs smoothly.

Your role with us:

As an Office Manager, you are the rock in the surf who ensures that everyday life in the office runs smoothly. Whether it’s about organization, team support or office equipment – you keep an overview and ensure that all resources are where they are needed.

Your tasks in detail:

• Personnel support : You help recruit new colleagues and support onboarding and employee support.
• Appointment management : Organization and coordination of meetings, events and appointments, including preparation and follow-up.
• Travel planning : From booking to billing – you ensure that everyone gets from A to B smoothly.
• Office organization : Ordering and managing all office resources so that everything runs smoothly and nothing is missing.
• Event planning : From meetings to company parties – you ensure that everything runs smoothly.
• Contract management : Monitoring and managing contracts with service providers and partners.
• Accounting support : Creating invoices and supporting dunning.
• Correspondence : You are the interface for calls, emails and general business correspondence.
• Data maintenance : Organization and maintenance of digital and analog filing systems and databases.

What you bring with you:

• Completed commercial training or a comparable qualification.
• Experience in office management or a similar role.
• Fit in the digital world: Google Workspace, Personio, Confluence, DATEV and sevdesk are not new territory for you.
• Organizational talent and the ability to work in a structured and solution-oriented manner.
• Strong communication skills and an eye for detail.
• Enjoy working independently and supporting a motivated team.

What we offer:

• An innovative, growing company that values collaboration and personal responsibility.
• Flat hierarchies and a great working environment.
• Flexible working hours and opportunities for professional development.
• Working in an agile and committed team that is always focused on improvement.

Does that sound like you?

Then we look forward to getting to know you! Send us your application by email to and become part of our team.

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