Driver / Administrative Assistant (m/f/d)

The British Embassy in Berlin is part of a world-wide network, representing British political, economic and consular interests overseas. The Embassy is now looking for an Driver / Administrative Assistant, based in Berlin.

We aim to be a diverse and inclusive employer, welcoming to people of all backgrounds. The senior leadership is committed to ensuring that we are a supportive and fair place to work.

Main purpose of job:

Our new Driver/Administrative Assistant will provide transport and administrative support to the Defence Section (DS) of the British Embassy in Berlin to enable the section\’s objectives. This includes, but is not limited to: driving, vehicle maintenance, processing diplomatic clearances for aircraft, ships, and personnel, general administration, assisting on the management of data and information, support to and organisation of visits and events.

• Driving duties in support of DS activities and care of DS vehicles;
• General administrative duties to ensure that the Defence Section is supported to deliver as effectively as possible, including the provision of business planning and support to the wider section when required for specified projects;
• Timely and efficient management and processing of Diplomatic Clearance bids for visiting ships, aircraft and personnel;
• Provide flexible support and contribution to the planning and logistics of conferences, ceremonies, receptions, events and other activities;
• Participate in wider Embassy initiatives as required, including engaging in a corporate role.

Don\’t miss out on this fantastic opportunity!

Our Ideal Candidates shows:

• Fluency in English (both written and spoken, minimum of B2 level for CEFR*) and good command of German, especially reading skills (at least B1 level for CEFR*);
• A minimum of 3 years of professional driving experience;
• Ability to work flexible hours, including occasional early mornings, late evenings and weekend;
• Proven organisational and time management skills;
• Strong communication and interpersonal skills to interact with colleagues, clients, and other stakeholders with clarity and professionalism;
• The ability to work with diverse groups of employees, fostering collaboration and teamwork within the office, as well as promoting a harmonious work environment;
• Proficient in MS Office 365 packages, especially Excel, PowerPoint, Word and Outlook, as well as have the ability to adapt to new technologies to streamline office operations;
• Ability to embrace change and can quickly adjust to evolving business needs;
• Ability to always keep confidentiality;
• Impeccable driving record with a clean driving licence;
• Ability to travel throughout Germany when required.

Desirable qualifications, skills and experience

• Previous experience in administrative roles at (least 2 years)
• Previous experience working within UK/other government department;
• Professional and VIP driving experience;
• Experience in managing data.

Required behaviours:

Communicating and Influencing, Making Effective Decisions, Managing a Quality Service, Working Together

This is a full time (40 hours a week), fixed-term 2 year contract with the possibility of a permanent contract subject to performance and funding. Salary €39,960.- rising to a maximum of approx. € 44,887.00.- gross per annum after a qualifying period in addition to performance related pay (salary is not negotiable). Candidates must have pre-existing work authorisation in Germany in order to apply.

Staff recruited locally by the British Embassy are subject to Terms and Conditions of Service according to local German employment law.

Visa/work permit requirements: Candidates must currently hold the independent right to live and work in Germany and be prepared to ensure that right remains throughout the scope of the contract.

Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.

Equal employment

We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, sexual orientation, age, marital status, disability or gender identity. We particularly encourage applications from candidates with protected characteristics. The Germany Network want to maximise the potential of everyone who chooses to work for us, regardless of their background.

Learning & Development

The British Embassy in Berlin has a strong ethos of Learning and Development, including our Learning and Development Week. In addition, there will be many opportunities to attend external seminars and events on relevant issues. This is in addition to the induction programme offered to all Embassy staff.

The Embassy offers learning and development opportunities throughout the year and invites you to join committee led forums where you may have an interest and can help shape the organisations objectives.

The successful applicant will be encouraged to be actively involved in the corporate life of the Embassy, contributing to the wider objectives of the British Government\’s Germany network and supporting the Embassy\’s positive working environment.