Chief of Staff to the Commercial Director (m/f/d)

Organization: To achieve the ambition we have set for ourselves, we are looking for colleagues who are ready to live our values every day. Come be a part of this journey!

BAT GERMANY IS LOOKING FOR AN EXECUTIVE ASSISTANT (M/F/D)

SENIORITY LEVEL: Junior management

FUNCTION: General Management

LOCATION: Hamburg, Germany

REPORTS TO: Commercial Director BU Germany

ROLE POSITIONING AND OBJECTIVES

The executive assistant to the Commercial Director Germany and the Area Head of Talent, Culture & Inclusion (=HRD) at BAT plays an instrumental role in supporting their executives in their roles. The executive assistant takes over smaller responsibilities, such as projects, handles day-to-day items, and helps organize events/activities while attending meetings, writing notes, and following up on key actions with the relevant stakeholders.

WHAT YOU WILL BE ACCOUNTABLE FOR:

1. Executive Support & Project Management
   • Act as a trusted partner to the two executives, also providing critical insights & feedback.
   • Manage projects and initiatives as assigned by the Commercial Director & HRD, ensuring timelines are respected by all parties involved.
   • Support the two executives in running their leadership meetings, own the meeting, take minutes, and follow up on actions.
   • Collate and analyze data using pre-set tools, methods, and formats.
   • Prepare & review presentations, reports, or other documents for the two executives needed for decision-making.
2. Communication
   • Have fun at work, help others do the same, and act as a role model for the BAT Values: Truly inclusive, Stronger together, Do the right thing, Love our consumer, Passion to win, and Empowered through trust.
   • Draft, review, and manage correspondence and communications on behalf of the Commercial Director & HRD.
   • Serve as a point of contact for other executives, employees, stakeholders, and external partners.
   • Facilitate communication and collaboration across departments.
   • Handle confidential information and sensitive issues with discretion.
3. Operational Management
   • Organize and coordinate meetings, including preparing agendas, note-taking, and ensuring follow-up on action items to be completed in a timely manner.
   • Oversee daily operations of the executives’ offices, ensuring efficient workflows.
   • Develop and implement processes and systems to improve operational efficiency.
   • Manage the two schedules, including appointments, meetings, travel arrangements, and expenses.
   • Classical office management duties: Ordering office supplies, mail, records management, welcoming visitors.

ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE

• Bachelor’s degree in Business Administration, Management, or a related field.
• 2-3 years of professional experience, ideally in FMCG or another big corporation.
• Independent working, flexibility, resilience, prioritization & exceptional time management.
• Good communication skills especially with senior stakeholders.
• A high level of discretion, integrity, and appropriate assertiveness in coordinating and cooperating with all levels of an organization.
• Ability to handle multiple tasks and projects simultaneously in a highly ambiguous environment.
• Solid analytical and critical thinking skills.
• Excellent MS Office skills.
• Very good proficiency in both English & German.
• Commitment to become a future leader of BAT.

WHAT WE OFFER YOU?

• A range of attractive benefits such as full subsidy of the ‘Deutschland-Ticket’, discounts with fitness centres, and Corporate Benefits.
• Diverse online and offline training and development opportunities to nurture your functional & leadership development and so much more.
• The possibility to flexibly shape your working hours– remotely or at the office.
• Probably one of the best offices in Hamburg’s city centre with a breathtaking Alster view, providing a state-of-the-art working environment and a dedicated Oasis area to switch off and celebrate successes together in regular afterworks and office parties.
• The opportunity to shape the transformation of an entire industry; we prioritise continuous improvement within a transformative environment, preparing for ongoing changes.

Your journey with us isn’t limited by boundaries; it’s propelled by your aspirations. Join us at BAT and become a part of an environment that thrives on internal advancement, where your career progression isn’t just a statement – it’s a reality we’re eager to build together. Seize the opportunity and own your development; your next chapter starts here. Find out more by visiting our website.

WE ARE BAT

At BAT, we are committed to our Purpose of creating A Better Tomorrow. This is what drives our people and our passion for innovation. See what is possible for you at BAT.

• Global Top Employer with 53,000 BAT people across more than 180 markets.
• Brands sold in over 200 markets, made in 44 factories in 42 countries.
• Newly established Tech Hubs building world-class capabilities for innovation in 4 strategic locations.
• Diversity leader in the Financial Times and International Women’s Day Best Practice winner.
• Seal Award winner – one of the 50 most sustainable companies.

BELONGING, ACHIEVING, TOGETHER

Collaboration, diversity, and teamwork underpin everything we do here at BAT. We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business goals. Come bring your difference!

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