The job holder is responsible for overseeing the reporting of Global Maintenance Projects (GMP) in multiple locations across the globe; ensuring such projects are delivered within agreed budget allocations and timescales, providing financial reporting on new GMP delivery mechanism and frameworks (e.g. Term Service Contracts and Dynamic Purchasing Systems). The funding includes any type of building works at residential and non-residential properties up to 3 million GBP. The main area of focus is Health and Safety related maintenance works, to help drive the Compliance scores up across the network. Key activities of the global maintenance team of 4 people, plus a Line Manager, include annual planning and stewardship of the maintenance programme and are responsible for reflecting the approved works on the Forward Maintenance Register (FMR) on Planon.
Roles and Responsibilities Take full ownership of the Global Maintenance Programme in the relevant regions ensuring Overseas Operations and Compliance engagement through project package design phase to procurement stage and beyond. Ensure continuous performance improvement is achieved in the regional work streams run with Service Providers. Building effective and constant communications with Stakeholders at all levels throughout the organization by acting as a key interface between FCDO Estate Operations and Compliance Team and the Office including Posts, Finance Business Partners (including FAU – Fixed Asset Unit), UK Commercial team, Procurement Hubs, Internal Audit, Estates Department and the Portfolio Management Office.
Prepare monthly financial updates, forecasts and dashboards to Senior management. Undertake reporting and administrative tasks related to projects on HERA. Identification and management of financial risks associated with the delivery of projects. Understand commercial and financial terms, concepts, policies and processes to ensure FCDO guidelines and National Audit Office requirements are being followed across the Network.
Main activities- Project Management, Financial Management, Programme Management and Continuous Improvement, Stakeholder and Resource Management.
This is a full-time (34 hours per week), permanent position expected to start early 2027. The gross monthly salary is 6,473 EUR Gross per month, payable 14x per year. There is a performance related pay scheme in place, and a capped yearly reimbursement of the Vienna transport ticket.
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Kontaktdaten:
British Embassy Vienna | UN Mission & OSCE Delegation Recruiting-Team
