Investment Fund Services Specialist in Frankfurt am Main

Location: Frankfurt, Germany

The Role

We are looking for a Investment Fund Services Specialist - Trustee & Depositary to join our client, a global financial services business supporting fund, depositary and investment compliance activities.

The role is responsible for delivering accurate and timely Trustee & Depositary services to clients and fund managers, ensuring operational processes, controls and regulatory requirements are consistently met. You will work closely with clients, internal stakeholders and colleagues across the wider organisation, while contributing to process improvements and the ongoing development of the team.

Key Responsibilities

• Perform and review daily and periodic Trustee & Depositary / Depotbank controls.
• Support German Investment Compliance activities and regulatory requirements.
• Review fund documentation, including UCITS and AIF prospectuses.
• Monitor and maintain fund static data and support fund events.
• Set up and control fee models and support Depotbank fee calculations.
• Support valuations, reconciliations and investigate pricing or other fund-related errors through to resolution.
• Ensure funds comply with regulatory, legal and fund-specific requirements.
• Prepare documentation and reports for internal and external audits.
• Act as a day-to-day contact for clients, KVGs and internal stakeholders.
• Respond to queries and requests accurately and within agreed service levels.
• Participate in client meetings, service reviews and client due diligence.
• Identify opportunities to improve processes, controls and workflows.
• Create and maintain clear procedures, manuals and process documentation.
• Monitor operational and regulatory risks and ensure appropriate controls are maintained.
• Participate in projects and regulatory or operational initiatives.
• Collaborate with colleagues across Trustee & Depositary and other functions to ensure effective service delivery.
• Support knowledge sharing, training and the development of colleagues.
• Contribute to the coordination and continuous improvement of team activities.

Requirements

• Relevant experience in Trustee & Depositary, Depotbank, Investment Compliance, Fund Operations, Fund Accounting or a related financial services environment.
• Good understanding of financial markets and investment products, including securities and FX; knowledge of derivatives such as OTC, ETD and swaps is advantageous.
• Understanding of regulatory requirements, operational controls and risk management.
• Strong attention to detail, organisation and accountability.
• Ability to work independently while contributing effectively to a team.
• Strong written and verbal German and English communication skills.
• Good client and stakeholder management skills.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Experience with Xentis is advantageous.
• Experience in process improvement, workflow design and documentation is desirable.
• A proactive mindset with the ability to take on additional responsibilities and adapt to changing business requirements.

What We’re Looking For

We are open to candidates with different levels of experience who can demonstrate the relevant technical knowledge, attention to detail and ability to work within a regulated financial services environment.

The role offers the opportunity to take ownership of responsibilities, develop specialist knowledge, work directly with clients and contribute to improving processes and controls across the function.

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