Senior Program Assistant, Primary Health Care in Genève

h3Senior Program Assistant, Primary Health Care /h3h3Senior Program Assistant, Primary Health Care /h3pPATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing health challenges. /ppPATH’s Primary Health Care (PHC) program strengthens health systems and advances integrated approaches to improve maternal, newborn, child, and adolescent health, infectious disease prevention and treatment, and access to quality primary care services globally. /ppPATH is currently recruiting ab Senior Program Assistant /b to provide senior-level administrative and programmatic support for the PHC team. This will include executive administrative support for PATH’s Global Primary Health Care Director (50%) as well as support for the SAFEStart+ project and PATH's engagement with key global health stakeholders in Geneva and globally (50%). SAFEStart+ is a four-year, multi-country initiative funded by Unitaid and other partners that aims to scale up integrated strategies to eliminate the vertical transmission of HIV, syphilis, hepatitis B, Chagas disease, and other emerging diseases. /ppThis role is ideal for a professional who excels at managing competing priorities, coordinating stakeholder engagement, and translating strategic objectives into efficient administrative and operational execution. The successful candidate will serve as a trusted partner to the PHC Director and SAFEStart+ leadership, helping manage priority meetings, engagements, and strategic priorities. /ppThis is a fixed-term position with an initial funding of 12 months and is contingent upon the continued availability of funding beyond the initial contract period of 12 months. /ph3bKey responsibilities /b /h3pbExecutive support to the Global PHC Director (50%) /b /pulliServe as the primary point of administrative contact and liaison for the PHC Director. /liliManage a complex global calendar, ensuring alignment with the Director’s priorities and efficient use of time. /liliSupport coordination of engagements with senior leaders, donors, partners, and government representatives, including meeting scheduling, logistics, preparation, and follow-up correspondence. /liliCoordinate end-to-end travel arrangements for the PHC Director including international travel itineraries, visas, logistics, expense reporting, and travel documentation. /liliHelp develop trip expense reports, and support trip or meeting summaries, after actions, and post-trip/meeting communications. /liliSupport the execution of key internal and external meetings and events, including agenda development, preparation of slides, briefing and background materials, note-taking, action tracking, and follow-up. /liliServe as a liaison between the PHC Director and teams across PATH, facilitating communication, coordination, and follow-up on key actions. /liliDevelop and maintain dashboards, trackers, and summary materials to support decision-making, reporting, and tracking of priority actions, decisions, and commitments across the PHC portfolio. /liliCollaborate with other program assistants in the PHC program to maintain general listservs, email distribution lists, electronic filing systems, and shared calendars, and collaborate on general administrative support to maintain coordinated and organized team logistics. /liliProvide support for key external meetings and engagements. /liliProvide event planning and logistical support, including scheduling, sending invitations, participant communications, preparing event-related materials, venue arrangements, applying audience engagement platforms like Mentimeter, capturing attendee information, drafting meeting notes and coordinating review, distribution, and filing. /liliPrepare agendas, briefing packs, and background documents to support effective external engagements with partners and donors. /liliCoordinate speaker logistics, travel arrangements, and schedules for conferences and external events. /liliCoordinate procurement of services and supplies and work with PATH procurement and administrator colleagues to manage vendors and suppliers. /liliDraft correspondence to donors, partners, and collaborators including cover letters, thank-you letters, and general email correspondence. /liliAssist with formatting and proofreading documents, presentations, reports, and other communication materials. /liliProvide knowledge management support, utilizing Teams, SharePoint, Box, and OneNote to track partner requests, information needs, and action items and ensure timely follow-up by technical and program teams. /liliMaintain stakeholder databases, distribution lists, and contact records to support engagement and communications. /liliAssist project leads with project management tasks (e.g. creating project timelines, Gantt charts, work breakdown structures), tracking project deliverables, and donor reporting. /liliAssist project with travel arrangements and expense reports, teleconferences, and complex schedule coordination. /li /ulh3bRequired experience and qualifications /b /h3ulliBachelor's degree plus 3 years of directly related administrative and program support experience, or an equivalent combination of education and experience. /liliDemonstrated skills in diplomacy across stakeholders; strong interpersonal and intercultural skills and ability to work in a multi-cultural work environment. /liliEffective use of AI tools and excellent computer skills using MS Office Suite, particularly Excel, PowerPoint, Teams, OneNote and SharePoint. Additional software experience desired such as Smartsheet, Mentimeter, Miro. /liliDemonstrated experience coordinating external stakeholders across multiple countries and institutions. /liliProven effectiveness working in a team environment with minimal supervision. /liliExperience organizing complex meetings, events, and international travel. /liliStrong judgement, and excellent prioritization and organizational skills. /liliStrong written and verbal communication skills. /liliExcellent proofreading and editing skills. /liliProfessional fluency in English required; French strongly preferred. /liliMust have legal authorization to work in Switzerland and be available to work in the Geneva PATH office. /li /ulpPATH is a diverse nonprofit organization that creates a culture of collaboration and partnership. Learn more about the impact you can make globally here . /p #J-18808-Ljbffr