Chief of Staff to District 4 Director

Job Description and Duties

Under the general direction of the Chief Deputy District Director, the Chief of Staff (Supervisor II) serves as the primary support to the District Director. This non-supervisory expert role is responsible for high-level communications, executive coordination, and oversight of complex projects and initiatives. The position requires sound independent judgment, discretion, and the ability to manage sensitive and time-critical matters. The incumbent is responsible to conduct thorough research, prepare executive-level reports and correspondences, and deliver briefings on statewide transportation policies and programs to ensure the District Director is well-informed and supported in decision-making.

PARF# 04-6-0776 / JC-507335

Eligibility for hire may be determined by your score on the Supervisor II exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.

You will find additional information about the job in the Duty Statement.

Working Conditions

Position located at 111 Grand Ave Oakland, CA 94610, Alameda County

Multiple positions may be filled from this recruitment.

This is a Limited Term position which may be extended to 24 months or become permanent.

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• SUPERVISOR II

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details

Job Code #: JC-507335

Position #(s): 904-001-4801-XXX

Working Title: Chief of Staff to District 4 Director

Classification: SUPERVISOR II $7,872.00 - $9,781.00 New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions: Multiple

Work Location: Alameda County

Telework: Hybrid

Job Type: 12 Month Limited Term - Full Time

Department Information

Caltrans Mission: Improving lives and communities through transportation.

Caltrans Vision: A thriving and connected California.

The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success.

Director’s EEO Policy: https://dot.ca.gov/programs/equal-employment-opportunity

Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity

Department Website: www.dot.ca.gov

Special Requirements

• Possession of a valid driver’s license is required when operating a state owned or leased vehicle.
• Statement of Qualification (SOQ) is required.

The Statement of Qualifications (SOQ) serves as documentation of each applicant's ability to present information clearly and concisely in writing. Please follow the instructions below; failure to include and complete the SOQ as instructed may result in the SOQ not being considered and in disqualification from the interview. Resumes and cover letters will not take the place of the SOQ. The SOQ must be typed, no more than one page in length, and 12-point Arial font.

1. Describe your experience providing strategic leadership and executive-level support. How have you helped executive leadership bridge communication gaps, align priorities, advance key initiatives?

2. Give an example of how you successfully coordinated input from cross-functional teams or multiple divisions to meet Caltrans commitments or goals, and what methods you used to ensure collaboration, accountability and timely results?

3. Share an example of how you managed competing priorities, resolve high-pressure situations and build trust across our divisions and teams.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Here is a list of evaluation agencies: https://www.naces.org/members or https://aice-eval.org. Please redact birthdates and social security numbers.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Possesses comprehensive knowledge of Caltrans' mission, vision, strategic goals, and organizational structure, as well as the high-level policies and procedures guiding the work of District 4 and the Department. Demonstrates a strong understanding of federal and state laws and regulations that shape California's transportation policy, along with general practices in transportation planning, including rail, transit, local assistance, research, and public engagement. Well-versed in public and business administration principles, including budgeting, personnel management, program evaluation, and organizational planning.

Experienced in employee supervision, development, and training, with a solid grasp of program management and the legislative process. Knowledgeable about state and local government functions, departmental goals, and the Affimative Action Program, including the managerial role in supporting diversity and equity objectives.

Skilled in analyzing complex policies, plans, and issues; conducting research; and developing practical, data-driven solutions. Adept at facilitating dialogue, gathering stakeholder input, and negotiating agreements with internal and external partners.

Capable of compiling, interpreting, and presenting data effectively, both visually and in written formats. Works collaboratively as part of interdisciplinary teams, builds strong partnerships, and maintains productivity under tight deadlines.

Benefits

Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Human Resources Contact: David Maxwell (279) 234-2433 David.Maxwell@dot.ca.gov

Hiring Unit Contact: Athena Cline (510) 704-2629 athena.cline@dot.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact: Caltrans EEO Office (844) 368-3367 Ask.eeo@dot.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.