ADMINISTRATIVE AND ACCOUNTS PAYABLE ASSISTANT
ADMINISTRATIVE AND ACCOUNTS PAYABLE ASSISTANT
all genders, 50-60%, Monday to Friday
International / Pharmaceutical Industry
As a Holding Company based in Baar (ZG) within a multinational Group in the pharmaceutical industry, we are looking for a motivated administrative and AP Assistant. Our Group operates in the Latin American markets. This position in a small team in the Holding Company will comprise the following:
As the Assistant to a small team you will play a crucial role in supporting the efficient operation of the Accounts Payable whilst also managing various administrative tasks to ensure the smooth functioning of our office. This role requires a detail-oriented individual with strong organizational skills and a proactive approach.
RESPONSIBILITIES
- AP Invoices processing: Receive and verify AP invoices, ensure accurate coding, obtain appropriate approvals, and input invoices into the accounting system. - Vendor management: maintain accurate vendor records and payment information, establish and maintain relationships with vendors and respond to vendor inquiries and resolve payment issues. - Maintain organized and up-to-date archive of various types of documents. - Handle a central database of legal documents for several group companies. - Handle a central database of IP rights for the group, liaise with several countries and keep the database updated. - Coordinate office supplies, ensuring adequate stock levels and timely ordering. - Handle incoming calls, emails, and correspondence, prioritizing and responding appropriately. - Schedule and coordinate meetings, appointments, and travel arrangements for team members and management.
QUALIFICATIONS
- Commercial apprenticeship, bachelor degree or other education in the field of administration. - Previous experience in accounts payable and or in a similar administrative or finance support role is advantageous but not a requirement. - Strong communication skills in and fluency in English (both verbal and written), good knowledge of Spanish is a strong asset. - Experience with SAP-FI is a big plus. - Proficiency in Microsoft Office suite, particularly Outlook, Excel and Word. - Detail-oriented with a high level of accuracy in data entry and record-keeping. - Strong organizational skills with the ability to multitask and prioritize effectively. - Ability to work both independently and in a team environment. - Highly motivated with a “can do” attitude, ready to take on new tasks. - Flexible
BENEFITS
- A permanent employment contract. - Exposure to an international, dynamic, and innovative environment. - Highly qualified colleagues who will share their knowledge and experience. - Competence development through new challenges. - Competitive salary and benefits package. - Convenient location in Baar with access to public transportation.
If you are interested in a multicultural, challenging, and innovative working environment and your profile matches our requirements, we are looking forward to receiving your application by E-Mail in English (cover letter, CV).
- Candoria Holding AG Dorfstrasse 38 6340 Baar
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