Project Coordinator

Career Area:

Strategy

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you\’rejoining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don\’tjust talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Job Summary:

Do you enjoy managing a diverse portfolio of tasks involving communications, events management and business support in an international, fast paced work environment? We have an exciting opportunity at Caterpillar for a Project Coordinator to support the Resource Industries Sales, Services and Technology Department covering Europe, Africa, Middle East and Eurasia (EAME). The position reports to the Department’s Vice-President (VP) and is accountable to support events planning including agenda and content development, Department and VP communications, as well as ad-hoc monthly business reporting, and project management.

The role requires excellent organizing and communications skills as well proficient analytical skills, a strong intellectual curiosity, and a problem solving, agile mindset. It provides broad business exposure and the opportunity to make a visible business impact by playing a central coordination role in a dynamic, customer focus and international team.

What you will do:

Project Coordination (70%):

• Tracking progress according to program schedules and goals; developing solutions to program problems.

• Participating in the preparations of proposals, plans, and program specifications.

• Developing the project scope documents, project timetables and other documents that would be provided to Project Managers.

• Monitoring the scheduling, budget, and performance of company programs.

Marketing Communications, Data Analysis, Business Admin Support (30%):

• Vice President communications support such as employee recognition and updates or presentations development and materials collection/review process

• Leading or contributing to large events organization (Training, Sales initiatives, All Employee Meeting, Team building outings, etc) within assigned budget and timing.

• Planning and organizing staff meetings (proposing content / agenda / location / logistics, budget, supplier payment, etc); complex VIP/dealer/customer visit organization and coordination.

• Coordinating and tracking business analytics and reporting processes

• Administrative support such as Purchase order management, budget tracking, update of distribution lists, data collection.

• Participation in analyses to support businesses, determine sales and product demand supporting the sales, and operations process, and business reporting.

Key Skills For Your Successful Assignment:

Business Acumen: Basic knowledge of business concepts, tools, and processes that are needed for making sound decisions in the context of the company\’s business; ability to apply this knowledge appropriately to diverse situations.

Planning: Tactical, Strategic: Working knowledge of effective planning techniques and ability to contribute to operational (short term), tactical (1-2 years) and strategic (3-5 years) planning in support of the overall business plan.

Process Management: Basic knowledge of business process improvement tools and techniques; ability to understand, monitor, update, control, or enhance existing business or work processes.

Collaborating: Basic knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.

Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviours.

Problem Solving: Basic knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.

Project Management: Working knowledge of effective project management strategies and tactics; ability to plan, organize, monitor, and control projects, ensuring efficient utilization of technical and administrative resources to achieve project objectives.

Data Gathering and Reporting: Basic knowledge of tools, techniques and processes for gathering and reporting data; ability to practice them in a particular department or division of a company.
What you have – Degree, Experience and Other Requirements:

Basic Requirements:

• University or equivalent degree desired

• Min 3 years of professional experience including either communications, events planning, or project management related responsibilities requiring strong planning, adaptability, multi-tasking, and outstanding communications skills.

• Experience working in an international, dynamic work environment.

• Fluency in speaking and writing English. Fluency in French or other European language as advantage.

Top Candidates Will Also Have:

• Excellent knowledge of MS Office tools, especially Excel, Power Point, user knowledge of Power BI and Tableau.

• Strong command of language, creativity and originality, supported by research skills or/and knowledge about SEO best practices.

Additional Information:

The position is based in Geneva. A valid Swiss work permit or Swiss or EU-25/EFTA citizenship is required for this position.

No international relocation support will be provided.
Exceptionally, travel within EAME region may be required.

Posting Dates:

Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply

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