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- Aufgaben: Manage logistics, reception, and access control while supporting researchers and events.
- Arbeitgeber: Join AITHYRA, a leading research institute for Biomedical AI in Vienna, partnered with CeMM.
- Mitarbeitervorteile: Enjoy full insurance coverage, healthcare services, and a subsidized cafeteria in a modern workplace.
- Warum dieser Job: Be part of a diverse team driving innovation in life sciences and improving human health.
- Gewünschte Qualifikationen: Apprenticeship training, craftsmanship skills, and strong German and English communication abilities required.
- Andere Informationen: Relocation support provided for candidates outside Vienna.
Join the best of the academic, corporate, and start-up world, and support AITHYRA, the Research Institute for Biomedical Artificial Intelligence in Vienna by creating and maintaining a valuable working environment for researchers, technicians and administration.
In close partnership with CeMM, the Research Center for Molecular Medicine, both institutes under the umbrella of the Austrian Academy of Sciences (OeAW), and the administrative leadership of Anita Ender, you will learn how to build a successful research organization, establish standard operating procedures, and exchange best practices in Human Resources and Training. You will actively contribute to the strategic goals of the research institutes to enable and empower scientists.
We are building the best place in Europe for outstanding AI researchers to work on revolutionary biological problems. And we want to be the best employer, fostering an inclusive and diverse culture.
AITHYRA, the place where magic happens!
AITHYRA’s mission is to transform the way life sciences are conducted using AI to drive the biological revolution in the next decade, with the ultimate goal of improving human health.
CeMM, Science is our Medicine!
CeMM discovers and develops technologies for the exploration of human biology with the aim of fighting disease at its roots. CeMM is a member of EU-LIFE, the alliance of leading research centres in the life sciences and has received the HR Excellence in Research Award (HRS4R) from the European Commission.
We are currently looking for
Porter and Facility Manager (m/f/d)
for AITHYRA, fulltime, 40 hours per week
You will take on a wide range of tasks in house logistics, be responsible for the reception, will accept parcels and deliveries, and also play a role in access control to the institute. In this role, you will provide in a timely and efficient manner the services required by the institute in terms of the management of space and access, infrastructure and furniture, maintenance of building and equipment. You will report to Anton Peisser, Head of Facility Management and Scientific Support.
The ideal candidate will have a high degree of proactivity and enjoy working and communicating with international researchers and students. Personally, you will also impress with your positive work attitude, your friendly manner and willingness to learn and improve to stay competitive in this branch of research and innovation.
Aufgaben
- Responsible for the reception, taking care of incoming and outgoing mailings and deliveries, and warehouse management
- Welcoming guests, being the first contact point to the outside world, playing an important role in access control to the institute
- Assisting with the preparation of events (seating, technical equipment, checkroom, etc.)
- Regular inspection rounds, also checking flex zones and seminar rooms
- Following up on equipment alarms, and error messages to reduce the risk of failure, damage and injuries
- Interface, coordination and contact person for external repair and maintenance companies
- Minor repairs and touch-up work, assistance and cooperation with the building owner
Profil
- Completed apprenticeship training (Lehrausbildung), craftsmanship skills
- Working experience as a porter or facility manager is an advantage
- Talent for multi-tasking and organizational skills
- Very good German skills (written and spoken)
- Very good English skills (written and spoken)
- Basic knowledge of MS Office (especially Outlook and Word)
- Completed training as a safety officer, first aider or fire protection officer is an advantage
- Service orientated and proactive
- Flexible and committed
- Reliable and accurate
Wir bieten
- Work in an experienced, interdisciplinary and international team in two of Europe’s leading research institutes
- Modern workplace in a well-maintained building with high-tech equipment
- A wide range of social, cultural and sports activities are organized by the institutes
- Excellent benefits including full insurance coverage (health, accident, pension), healthcare services, subsidized company cafeteria
- Normal working week is 40 hours
- Minimum gross monthly salary of EUR 3.000, paid 14 times a year
- This role is based in the 3rd District in Vienna, Austria, you will be required to relocate if you are based outside of Vienna, and you will receive a generous relocation allowance to support you
JBG81_AT
Porter & Facility Manager (m/f/d) Arbeitgeber: CeMM Research Center for Molecular Medicine
Kontaktperson:
CeMM Research Center for Molecular Medicine HR Team
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: Porter & Facility Manager (m/f/d)
✨Tip Number 1
Familiarize yourself with the specific needs of a research environment. Understanding the unique challenges and requirements of supporting researchers and technicians will help you stand out as a candidate who is genuinely interested in contributing to AITHYRA's mission.
✨Tip Number 2
Highlight your organizational skills and ability to multitask. In a role that involves managing logistics, reception duties, and event preparation, showcasing examples from your past experiences where you've successfully juggled multiple responsibilities can make a strong impression.
✨Tip Number 3
Emphasize your proactive attitude and service orientation. AITHYRA values individuals who are willing to go the extra mile to ensure a smooth operation, so be prepared to discuss how you've demonstrated these qualities in previous roles.
✨Tip Number 4
Network with current or former employees of AITHYRA or CeMM. Engaging with them can provide you with valuable insights into the company culture and expectations, which can help you tailor your approach during the application process.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: Porter & Facility Manager (m/f/d)
Tipps für deine Bewerbung 🫡
Understand the Role: Make sure to thoroughly read the job description for the Porter & Facility Manager position. Understand the key responsibilities and required skills, such as organizational skills and proficiency in German and English.
Tailor Your CV: Customize your CV to highlight relevant experience in facility management or similar roles. Emphasize your craftsmanship skills and any previous work that showcases your ability to multitask and manage logistics effectively.
Craft a Compelling Cover Letter: Write a cover letter that reflects your enthusiasm for the role and the mission of AITHYRA. Mention specific experiences that demonstrate your proactive attitude and service orientation, and how you can contribute to creating a positive working environment.
Proofread Your Application: Before submitting your application, carefully proofread all documents to ensure there are no spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
Wie du dich auf ein Vorstellungsgespräch bei CeMM Research Center for Molecular Medicine vorbereitest
✨Show Your Proactivity
In your interview, emphasize your proactive approach to tasks. Share examples of how you've taken initiative in previous roles, especially in facility management or logistics, to demonstrate that you can contribute positively to the working environment.
✨Highlight Your Communication Skills
Since this role involves interacting with international researchers and students, it's crucial to showcase your communication skills. Be prepared to discuss how you've effectively communicated in diverse teams and handled various situations with a friendly demeanor.
✨Demonstrate Organizational Skills
The ability to multitask and stay organized is key for this position. Prepare to talk about specific instances where you've successfully managed multiple responsibilities, such as event preparation or warehouse management, to illustrate your capability.
✨Familiarize Yourself with the Institutes
Before the interview, research AITHYRA and CeMM to understand their missions and values. Being knowledgeable about their work will not only show your interest but also help you align your answers with their strategic goals during the conversation.
