*Part time* Secretary & Administrative Assistant

Part time/ PA & Administrative Assistant

Ref: KA46504

A Japanese government-related organization based in Frankfurt is currently seeking a Personal Assistant (PA) to support its Representative and administrative office operations.

This role combines classic secretarial tasks with lifestyle support and basic research duties.

No prior experience is required — we're happy to consider candidates who are motivated and eager to learn.

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ELIGIBLE APPLICANTS:

– (O) Eligible visa: Permanent residence, Spouse, Partner

– (X) NOT eligible: Student visa, Requiring visa sponsorship, Working holiday visa, Job seeker visa

Work type: Office-based

VISA SUPPORT: No

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TYPE: Part-time, Permanent

WORKING HOURS: 30h a week (4 or 5 days)

SALARY: €2,424/month + 1-month fixed bonus (based on 30-hour part-time schedule)

START: Ideally starting from July 2025

LOCATION : Frankfurt (office based)

Personal Assistant Main Responsibilities:

Secretary tasks

• Making appointments for meetings, business dinner/lunch, etc.

• Arranging air and train tickets, hotels, and restaurants for business trip.

Support of representative tasks

• Visa application

• Opening bank accounts

• Obtaining driver's license

• Filing and storing personal information and related documents

• Contact and coordination with vendors and contractors (regarding office repairs, medical insurance, cell phone, etc.)

• Preparing and sending mail, Christmas cards, invitations, etc.

• Support for staffs' daily life

Research and Report tasks

• Basic Research on German economic and political developments via German media

Personal Assistant Ideal Candidate:

• Fluent German and English language skills, with strong communication abilities in both spoken and written form

• Japanese language ability is a plus

• Personal Assistant, Secretary, or Office Administrator preferred

• Proficient in Microsoft Office (Excel, Outlook, Word, etc.)

• High attention to detail and problem-solving skills

** All applicants for the German-speaking Personal Assistant must have the right to work in the country without any restrictions as the Company is not able to offer visa support.

**We regret that we cannot accept applications from Working holiday, Graduate or Student visa holders.

*When contacting us, please include the job reference number (Ref: KA46504) at the top of your message.

If your application is successful, you will be contacted within two business days.

We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.