Administrative Assistant

The CERN Staff Association (SA) is committed to promoting the welfare of CERN personnel through a wide range of services and initiatives. Among these is the Jardin des Particules (JDP), an early childhood education and childcare facility located at CERN, welcoming children from 4 months to 10 years old.

Your responsibilities

Managing the full administrative lifecycle of JDP employees, including recruitment administration, employment contracts, amendments, onboarding and departures.

Coordinating payroll administration with the external fiduciary and ensuring the accuracy of salary-related information.

Managing personnel administration in accordance with Swiss employment legislation, including social insurance, pension schemes (LPP), employment contracts, leave management and other statutory obligations.

Acting as the main administrative contact for JDP staff on employment-related matters.

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Demonstrated experience managing employment administration under Swiss labour legislation, including employment contracts, payroll administration, social insurance, occupational pension schemes (LPP) and other statutory employment obligations.

Proven experience in administrative, HR and financial administration within a small or medium-sized enterprise (SME) in Switzerland.

Experience working with external fiduciaries or payroll providers would be an asset.

Experience in an international or multicultural environment would be an advantage.

Use of office software packages.

Knowledge of accounting software, such as Crésus, would be an asset.

Accounting, budget monitoring and financial control.

Grade range:

3

Job flexibility:

Fully Onsite

Global Benefits

at CERN A minimum net entry-salary of 5929 Swiss Francs per month, increasing in line with your years of relevant experience.

30 days of paid leave per year plus 2 weeks annual closure.

Coverage by CERN’s comprehensive health insurance scheme (for yourself, your spouse and children), and membership of the CERN Pension Fund.

Family, child and infant monthly allowances depending on your individual circumstances.

A relocation package (installation grant, removal, travel expenses) depending on your individual circumstances.

Possibility to extend your contract up to 8 years + eligibility for indefinite contract tenure.

Be sure to meet the eligibility criteria

You are a national of a CERN Member State or Associate Member State . Currently, we cannot consider applications from Pakistani, Lithuanian, Latvian, Cypriot, Croatian and Turkish nationals, as the ceiling defined under Article II.5 of the Associate Membership Agreement has been reached.

You have relevant qualifications and professional experience.

If you have previously held a Staff contract at CERN, you will not be eligible for these positions.

Please pay attention to the additional criteria and requirements for this specific position and mentioned above.

You will need these documents to complete your application

Your CV (English or French)

Any document you consider relevant to your application

Your CERN

Department The HR department attracts and engages a diverse and talented community at CERN , supporting their growth and collaboration through tailored HR services and policies.

Overview

of CERN Discover a world where the impossible is made possible!

At CERN, the European Organization for Nuclear Research, we are pushing the frontiers of science and technology. Our groundbreaking work brings together not only physicists but also a diverse range of professionals from engineering, technical, scientific, and administrative fields. Together, we foster an environment where innovation and collaboration thrive.

Every day, we face exciting new challenges and opportunities to contribute to cutting-edge research that shapes our understanding of the universe. We meet these challenges through the diverse perspectives within our teams, ensuring every contribution is valued and driving our shared sense of inclusion and purpose. Diversity is a core value of CERN since its foundation, and it remains central to our mission and continued success.

If you are ready to be part of a dynamic, inclusive community pushing the boundaries of knowledge, CERN is the place where your curiosity and skills can thrive. Be part of our mission to uncover what lies at the heart of the universe!

TAKE PART!

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