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- Aufgaben: Join a team to provide administrative support and manage communications for the Beams Department.
- Arbeitgeber: CERN is a leading research organization exploring the universe's fundamental structure.
- Mitarbeitervorteile: Enjoy a dynamic work environment with opportunities for growth and learning.
- Warum dieser Job: Be part of groundbreaking research while developing your organizational and communication skills.
- GewĂĽnschte Qualifikationen: Higher technical diploma or relevant experience in administration; strong multitasking and communication skills required.
- Andere Informationen: Diversity is key at CERN; applications are open until January 5, 2025.
Das voraussichtliche Gehalt liegt zwischen 36000 - 60000 € pro Jahr.
Company Description
At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world’s largest and most complex scientific instruments, they study the basic constituents of matter – fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature. Find out more on .
Job Description
Introduction
Great technology needs great people! Are you a self-motivated administrative assistant with strong organizational skills and customer-service oriented? Join a team of assistants and provide a seamless service to the department. CERN, take part!
You will join the Beams Department, which provides CERN with the unique competencies required for the conception, design, survey, alignment, control, and operation of CERN’s particle accelerator complex.
The Controls Electronics and Mechatronics (CEM) group develops and maintains a centralised competence in controls hardware custom design, low-level software infrastructure support, electronics development/production & radiation tolerance, mechatronics & robotics, test and measurement systems.
Functions
You will join a team of assistants and participate in the daily management of the BE-CEM group secretariat with special emphasis on information, communication, and organizational services. Applying relevant CERN rules and procedures, your activities will include:
- Providing front-office service for all categories of group personnel upon arrival, departure and throughout their appointment, helping ensure the application of the Organization’s rules and procedures;
- Processing information often of a confidential nature in the form of e-mails, letters, procedures, presentations;
- Contributing to the group’s activities in terms of organising and participating in regular meetings, taking minutes, and maintaining supporting action lists;
- Providing personal assistance to the Group Leader (agenda and mailbox management, providing administrative support such as replying on his behalf, data collection and pre-analysis, follow-up of actions, organising meetings, documents/presentations proof-reading);
- Organising official duty trips and events (conferences, workshops, management retreats, etc.);
- Updating the group website;
- Replacing other assistants during their absences.
Qualifications
Higher technical diploma or equivalent relevant experience in the field of general administration, or equivalent. or a related field.
Experience:
Demonstrated experience in:
- Multi-tasking as first line administrative support for a large community of customers;
- The interpretation of rules and procedures as well as in their application;
- Proofreading of work documents;
- As a personal assistant;
- Using a diverse set of office computing tools;
- Event organisation and management;
- Knowledge of administrative rules and procedures;
- Text editing and proofreading;
- Use of office software packages: in particular the use of MS Office;
- Achieving Results: having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind Delivering high quality work on time and fulfilling expectations;
- Demonstrating Accountability: working conscientiously and reliably; delivering on promises;
- Communicating Effectively: providing others with timely information Ensuring that information, procedures and decisions are appropriately documented;
- Working in Teams: building and maintaining constructive and effective work relationships Contributing to promoting a positive atmosphere in the team through an optimistic and constructive attitude; addressing issues;
- Demonstrating Flexibility: demonstrating a willingness to accept changing circumstances; supporting initiatives for change Readily absorbing new techniques and working practices; proposing new or improved ways of working.
Spoken and written English in professional contexts as well as the ability to prepare/draft accurate texts. The willingness to learn French.
Additional Information
Eligibility and closing date:
Diversity has been an integral part of CERN’s mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success.
This vacancy will be filled as soon as possible, and applications should normally reach us no later than 05.01.2025 at 23.45 Geneva time.
Employment Conditions
Contract type: Limited duration contract (5 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.
Working Hours: 40 hours per week
Job grade: 3-4
Job reference: BE-CEM-2024-174-LD
Please make sure you have all the documents needed to hand as you start your application, as once it is submitted, you will not be able to upload any documents or edit your application further.
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Personal/Team Assistant (BE-CEM-2024-174-LD) Arbeitgeber: CERN - European Organization for Nuclear Research
Kontaktperson:
CERN - European Organization for Nuclear Research HR Team
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: Personal/Team Assistant (BE-CEM-2024-174-LD)
✨Tip Number 1
Familiarize yourself with CERN's organizational structure and the specific functions of the Beams Department. Understanding how your role as a Personal/Team Assistant fits into the larger picture will help you demonstrate your enthusiasm and alignment with their mission during the interview.
✨Tip Number 2
Highlight your experience in managing confidential information and your ability to interpret and apply rules and procedures. This is crucial for the role, so be prepared to discuss specific examples from your past work that showcase these skills.
✨Tip Number 3
Showcase your proficiency in using office software, particularly MS Office. Consider preparing a brief demonstration or examples of how you've used these tools effectively in previous roles, as this will set you apart from other candidates.
✨Tip Number 4
Emphasize your teamwork and communication skills. Be ready to share instances where you've contributed to a positive team atmosphere or successfully managed relationships with colleagues, as this aligns with CERN's values of collaboration and accountability.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: Personal/Team Assistant (BE-CEM-2024-174-LD)
Tipps für deine Bewerbung 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities and qualifications required for the Personal/Team Assistant position at CERN. Familiarize yourself with the specific tasks mentioned in the job description.
Tailor Your CV: Customize your CV to highlight relevant experience in administration, event organization, and customer service. Emphasize your skills in multi-tasking, using office software, and managing communications effectively.
Craft a Strong Cover Letter: Write a cover letter that reflects your enthusiasm for the role and demonstrates how your background aligns with CERN's needs. Mention your ability to handle confidential information and your experience in supporting team leaders.
Proofread Your Application: Ensure that your application documents are free of errors. Pay special attention to grammar and spelling, as well as the clarity of your writing. This is crucial for a role that involves proofreading and communication.
Wie du dich auf ein Vorstellungsgespräch bei CERN - European Organization for Nuclear Research vorbereitest
✨Showcase Your Organizational Skills
As a Personal/Team Assistant, strong organizational skills are crucial. Be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects simultaneously in previous roles.
✨Demonstrate Your Communication Abilities
Effective communication is key in this role. Highlight your experience in drafting emails, taking minutes during meetings, and managing correspondence on behalf of others. Be ready to provide examples of how you ensured clear communication in past positions.
✨Familiarize Yourself with CERN's Environment
Understanding CERN's mission and the specific functions of the Beams Department will set you apart. Research their projects and be prepared to discuss how your skills can contribute to their goals.
✨Emphasize Your Flexibility and Adaptability
CERN values flexibility in its employees. Share instances where you've successfully adapted to changing circumstances or taken the initiative to improve processes. This will demonstrate your readiness to thrive in a dynamic environment.
