Personal Assistant to Vice President - Bilingual Mandarin speaking

Personal Assistant to Vice President – Bilingual Mandarin speaking – 3 Month FTC

About Us

Chapter 2 uses a combination of people, process and technology to scale our client’s businesses. We have redefined the traditional RPO model to achieve fast, economical and exceptional results.

Our holistic approach combines a dedicated embedded talent, best in breed technology and employer branding into organisations across all sectors.

We are a global business with team members located in the UK, South Africa, USA and Germany. Having grown 1300% in the first two years of business, the team is growing rapidly! With an amazing company culture, our employees are empowered to help us achieve our mission.

The Chapter 2 team is passionate about the evolution of recruitment and talent acquisition. We are loyal to our clients, company vision and each other – working together and supporting one another. We are united and relentless in our drive to deliver results for both our clients and ourselves. We are comfortable with uncomfortable conversations. Honesty and communication are the backbone of everything we do.

What you’ll do
We seek a highly skilled and dynamic Personal Assistant to the Vice President of Personalization and Recommendation to join our client’s leadership team. This role supports our VP and their team in an organization that revolutionizes the European fashion, beauty, and lifestyle sectors through constant innovation. The ideal candidate will blend strategic insight with operational excellence, thriving in a fast-paced environment that spans multiple countries across continents. With over 300 full-time employees worldwide, your role is fundamental in driving our VP’s and their team’s productivity and effectiveness.

Key Responsibilities

1. Support to VP: Enhance the VP’s effectiveness by managing high-impact priorities, building and maintaining stakeholder relationships, and focusing on strategic objectives.
2. Calendar Management and Daily Support: Maintain an extensive and dynamic calendar, organize daily schedules, and provide comprehensive administrative support.
3. Travel Arrangement and Trip Planning: Manage complex logistics for international travel, ensuring seamless arrangements from transportation and accommodations to detailed agendas.
4. Event Ideation, Planning, and Organization: Develop and execute impactful events aligned with organizational goals, promoting team cohesion and stakeholder engagement.
5. Strengthen Leadership Team Connections: Facilitate robust connections within the VP’s direct staff and ensure alignment with the broader team’s goals and initiatives.

Experience

– Minimum Bachelor’s degree in Business Administration, Management, or related fields; Master’s degree preferred.

– Extensive experience in executive support roles, particularly in supporting senior leadership in global, large-scale organizations.

– Language proficiency in English and Chinese; additional languages are a huge plus.

– Prior experience in a technological, innovative environment. Proven capability to create efficiencies for senior leadership.

– Leadership: Demonstrated experience in a leadership role, with a deep understanding of corporate strategies, organizational structures, and innovative practices.

– Operational Excellence: Proven track record in calendar management, complex travel coordination, and meticulous event planning and execution.

– Communication and Interpersonal Skills: Exceptional communication abilities with expertise in building relationships across various organizational levels.

– Global Experience and Cultural Sensitivity: Experienced in managing operations across multiple continents with the flexibility to adapt to various cultural dynamics.

– Proactive and Growth Oriented: Quick learner with a proactive approach to identifying improvements and preparing for evolving business needs.

– Technical Proficiency: Well-versed in modern office and project management tools.

– Reliable and Resilient: Thriving in ambiguity, navigating uncertainty with ease and bringing clarity to complex situations. Reliable and with attention to the details, possesses high degrees of integrity.

Prepare for various complex situations ranging from planning international trips to orchestrating large-scale events and managing strategic calendar schedules. This role requires agility, independent thinking, strategic planning, high speed of execution and fostering strong, effective internal and external organizational networks.

Chapter 2 are committed to growing a diverse workforce that represents all people regardless of race, ethnicity, religion, age, gender identity or expression, sexual orientation, disability or neurodiversity. We encourage applications from all backgrounds and will make any recruitment or interview adjustments that will ensure a comfortable candidate experience.

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