International Respiratory Coalition Assistant

Role Purpose

The International Respiratory Coalition (IRC) Assistant (80%) supports the effective coordination and delivery of the IRC by providing administrative, organisational, and project support across IRC activities.

The role works closely with the IRC Project Manager, ERS/ELF officers, IRC National Coalition members, and internal teams to ensure the smooth day-to-day functioning and successful delivery of IRC activities.

• Key Contribution Areas
• 1. IRC Programme Coordination

Support the day-to-day delivery of IRC activities through effective planning, administration, follow-up and documentation across the project.

Key responsibilities

• Provide administrative and coordination support to the IRC Project Manager
• Maintain project timelines, action trackers, contact lists and planning documents.
• Assist with scheduling IRC leadership meetings, preparing agendas, taking notes and tracking follow-up actions.
• Support the preparation of project updates, reports, presentations and briefing materials.
• Support the planning, organisation and follow-up of IRC meetings, workshops and events.
• Contribute to maintain accurate records of IRC activities, decisions and deliverables and support the coordination across internal departments and external partners.
• 2. Coalition Support, Capacity Building & Resource Development

Support national respiratory coalitions and IRC stakeholders through effective coordination of meetings, resources, information learning opportunities and grant administration.

Key responsibilities

• Assist with the organisation of workshops, coalition meetings, and capacity-building activities, including logistical arrangements
• Support communication with national coalition representatives and external stakeholders.
• Support the IRC grant assessment committee with tracking grant applications and progress reports, meeting preparation.
• Coordinate with the ERS finance team on grant payments processing.
• Provide support to coordinate the development, updates, communication and dissemination of IRC guidance materials, tool-kit resources and tools
• Support the collection of information from coalitions for reporting, monitoring and communication purposes.
• Assist with knowledge-sharing activities between coalition members and partners.
• 3. Partnerships, Sponsorship & Stakeholder Engagement

Facilitate effective communication and practical support for IRC stakeholder and coalitions activities.

Key responsibilities

• Build effective working relationship with national coalition members, IRC leadership, IRC stakeholders, and internal departments.
• Support routine communication, request and information sharing with coalition members and stakeholders.
• Liaise with external suppliers and service providers for effective event delivery and resource support for coalitions, within agreed timelines and budgets.
• Contribute to the continuous improvement of resources to support the national coalitions
• 4. Collaboration & Cross-Functional Contribution

Contribute to a collaborative and high-performing working environment by fostering teamwork, knowledge sharing and effective cross-functional collaboration across ERS.

Key responsibilities

• Share knowledge and contribute to cross-functional initiatives supporting organisational priorities.
• Promote collaborative ways of working and continuous improvement across projects and partnerships.
• On an ad hoc basis, contribute to projects and initiatives beyond the role's defined responsibilities, in support of broader organisational needs.