Team Assistant

We’re looking for a proactive and highly organised Team Assistant to join our growing team in Germany.

You’ll play a key role in keeping the office running smoothly, while supporting the wider team with a range of administrative, research, and coordination tasks.

This is a varied and hands‑on role, perfect for someone who enjoys taking ownership of their work, solving problems, and being a helpful presence in the day‑to‑day life of a busy office.

You’ll be working closely with colleagues across departments, so collaboration, communication, and attention to detail are essential.

• What You’ll Be Doing
• Setting up internal strategy days, offsites, and helping manage Hub Spot event pages and email marketing campaigns.
• Providing reliable, flexible support across projects and tasks as needed – from desk plans to light data entry.
• Ensuring the office is well‑stocked, tidy, and functional – including ordering supplies, managing breakfast and refreshments, and handling basic landlord communication.
• Handling incoming invoices, organising correspondence with German authorities (e. g. social security), and liaising with HR and accounting teams in London when needed.
• Managing travel arrangements for the team, including Bahn Card setup, bookings, loyalty schemes, and reimbursements.
• Coordinating website changes with our London team and helping with translations or updates for new topics and team members.
• Supporting the Managing Director and team with desk research (e. g., new markets, investor types, asset classes) and contributing to internal presentation preparation.

What we’re looking for

• Experience: Some prior experience in a team assistant, administrative or office coordination role.
• Language Skills: Native‑level German with fluent English (spoken and written), able to communicate clearly with colleagues and industry contacts is essential.
• Organisation: Reliable and detail‑oriented, with the ability to prioritise tasks and juggle multiple deadlines.
• Technical Proficiency: Comfortable with Microsoft Office and open to learning tools like Hub Spot.
• Communication: A clear communicator who’s confident working with different teams and managing external correspondence.
• Initiative: A self‑starter who notices what needs doing and gets the job done!
• Meet Citywire

We cover - and connect - all sides of the $100 trillion global asset management industry - through our news, events and insights.

• At Citywire, we uphold a culture rooted in honesty, integrity
• , and fairness

, where every voice is valued and heard. Our culture promotes constructive dialogue and collaboration on a global scale.

Join the team at the Heart of Wealth.

• Our Perks
• Generous holiday entitlement: 30 days per annum in addition to public holidays.
• Flexible working options.
• €600 annual allowance for well‑being activities or gym memberships, with assistance available for monthly or annual costs.
• Eye‑test and glasses allowance.
• Deutschlandticket

Citywire is an equal opportunities employer.

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