Project Manager Clinical Supply Systems

Project Manager Clinical Supply Systems
at ClinChoice (View all jobs)
Ludwigshafen, Germany
Are you interested in working directly for a single sponsor while having the security and additional career opportunities that working for a global CRO can bring? Our team says it’s the best of both worlds….
ClinChoice, is searching for a Freelance Project Manager for Clinical Supply Systems to join one of our partner companies, a large pharmaceutical company in Germany. This is an office-based role, in Ludwigshafen, Germany. It is 1 FTE, until October 2025.
ClinChoice is a global full-service CRO with a strong focus on quality, professional development and supportive culture. As a client-facing role, we are looking for confident candidates with the ability to work independently whilst establishing a high-trust environment with the client counter-parts.
The Freelance Project Manager for Clinical Supply Systems ensures that clinical trials have the necessary supplies on time and in compliance with regulations. Responsibilities include preparing and maintenance of training materials, processing solutions regarding the Clinical Supply Management, preparing proposals, update SOPs, collection of statistics and KPIs and communicate with global users of Clinical Supply Management.
Main Job Tasks and Responsibilities:

• Preparation and maintenance of training materials for Clinical Supply Management Information Technology systems and conducting system training for new employees.
• Reflect the process of external partners in Clinical Supply Management Information Technology systems, independent input and administration of master data management into the Clinical Supply Management Information Technology system, as per requests and information from various source systems. When entering and managing some master data, such as Item Master Classifications and Data Mappings, the influence on all relevant system functionalities must be considered.
• Processing inquiries and problem solutions relating to the functionality of Clinical Supply Management Information Technology systems and independent resolution of highly complex errors that occur in interface systems, involves external partners (if required). Tracks and is responsible for all steps from root cause analysis until resolution of the problem. Communicates directly with global Information Technology support and external providers to solve complex problems.
• Preparation of proposals to optimize cross-departmental work processes to improve efficiency and cost structure with support from the Program Manager Clinical Supplies Systems. Preparation and implementation of Information Technology interfaces to Clinical Supply Management Information Technology systems with support from the Program Manager Clinical Supplies Systems.
• Research and collection of statistics and KPIs, as well as implementation of ad hoc views, dashboards, unvalidated reports under supervision by the Program Manager Clinical Supplies Systems and external consultants. Development of new local processes and process optimizations with the respective specialist area, from idea to testing to implementation with the support of supervisors.
• Definition of new local processes within Clinical Supply Management from the perspective of system functionalities, as well as when writing user requirement specifications.
• Preparation and update of global SOPs, work instructions and training materials in the area of clinical supply management in relation to Information Technology systems of the Clinical Supply Systems Business Excellence Group.
• Evaluates change control/change management processes and coordinates the activities required by the Clinical Supplies Systems Group locally.
• Communication with global users of Clinical Supply Management Information Technology systems, to discuss specific inquiries and problem solutions, as well as when evaluating new processes.

Education and Experience:

• Bachelor’s Degree or equivalent education with typically 5 years of experience, or Master’s Degree or equivalent education with typically 2 years of experience. Prior experience in clinical drug development or GMP/GCP area preferred
• Experience in working with Information Technology systems and an affinity for work with Information Technology systems necessary
• Experience in programming and scripting preferred
• Understanding of database setup and usage as well as SQL knowledge
• Understanding of Jaspersoft or similar Reporting Tools
• Possesses the ability to think and act with regard to multiple functions with exceptional follow-up skills
• Strong skills in customer orientation and prioritization required
• Understanding of importance of compliance in a regulated environment
• Goal-oriented and independent way of working
• Strong communication skills (both written and oral) in German and English

The Application Process
Once you have submitted your CV, you will receive an acknowledgement that we received it. If you have the requirements we need, you will be invited for phone interview as the first step. Unfortunately, due to the number of applications we receive, we cannot reply to everyone individually if you are not successful.
Who will you be working for?
About ClinChoice
ClinChoice is a global full-service CRO specializing in clinical development and functional solutions for pharmaceutical, biotechnology, medical device, and consumer health companies. We have over 28 years of proven high-quality delivery and results across all our services, with over 4,000 professionals in more than 20 countries across the Americas, Europe, and Asia-Pacific.
Our Company Ethos
Our mission drives our culture: to contribute to a healthier and safer world by accelerating the development and commercialization of innovative drugs and devices. Our employees are the most valuable company asset and they are the fulcrum around which all ClinChoice activities are built and close management and training is the core instrument to develop and maintain highly-qualified personnel. The continuous training keeps the resources qualified in terms of competence and expertise and gives to all personnel the clear tools needed to manage both internal and client processes with the same methodology. The success of these core values is evidenced by our below industry average turnover rates.
ClinChoice is an equal opportunity employer. We have based our success on attracting, developing, and promoting talent guided by diversity and inclusivity. Our employees come from very diverse backgrounds: gender, race, beliefs, and ethnicities. We recognize this is our strength and celebrate it.
Key words: Project Manager of Clinical Supply Systems, Supply Chain, Clinical Supply, Customer Service Management, GCP, GMP, Materials Management, Inventory Control, Materials Management, Clinical Drug Development, Jaspersoft, IT Systems, SQL, CRO, Contract Research Organization, Outsourced, Outsourcing, Sponsor-dedicated.
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