Administrative Assistant At 80% I.E. 32 Hours Per Week

Join a Municipality committed within the Social Cohesion ServiceLocated in the heart of the western Lausanne area, the Municipality of Chavannes-près-Renens, which has nearly 12,000 inhabitants, is experiencing dynamic development and a constant evolution of its population. Rich in its cultural and social diversity, it places inclusion, solidarity, proximity and the quality of public service at the centre of its action.The Social Cohesion Service works daily for the population, developing local services, quality reception and support adapted to the needs of users. In this context, administrative support is an essential link for the smooth running of the Service, the coordination of activities and the quality of the services provided.A key role at the heart of the administrative functioning of the ServiceAttached to the Social Cohesion Service, you contribute to the smooth administrative, organisational and documentary functioning of the Service. Through your rigour and sense of welcome, you actively participate in the quality of services offered to the population.To complete its administrative team, the Municipality of Chavannes-près-Renens is advertising the position of: Administrative Assistant at 80% i.E. 32 hours per week In this role, you will notably be responsible for:Ensuring physical, telephone and email reception of users with professionalism, kindness and confidentiality; Identifying theneeds of users, providing them with initial useful information and directing them to the appropriate contacts; Receiving, verifying, recording, filing and following up on requests, documents and administrative files; Writing and formatting various letters, emails, certificates, decisions, minutes and other administrative documents; Participating in the processing and administrative follow-up of financial documents, including invoices, expense claims, quotes and orders; Preparing files, documents and materials necessary for interviews, meetings, encounters and activities of the service; Organising internal and external meetings, managing invitations, agendas, availabilities, preparatory documents and logistical aspects; Writing minutesor reports, ensuring their distribution and monitoring the administrative follow-up of decisions taken; Contributing tothe updating of monitoring tables, statistics, management tools and reference documents necessary for the smooth running of the Service; Ensuring the document management of the Service, including filing, archiving and organising physical and digital files; Ensuring compliance with internal procedures, confidentiality and data protection rules.Your profile:You have a strong sense of public service, enjoy contact with the population and demonstrate great rigour in the administrative processing of files. You identify with the following qualities:Federal Certificate of Capacity (CFC) as a commercial employee or equivalent training; Minimum of three years’ experience in a similar administrative role; Experience within a public administration is an asset; Excellent writing and spelling skills in French; Ease in oral and written communication; Proficiency in common IT tools, especially Microsoft Office; Welcoming, listening and guiding users; Rigour, reliability, discretion and respect for confidentiality; Good organisational skills, follow-up and priority management; Team spirit, autonomy and sense of responsibility; Strong interestin social cohesion missions and local services for the population.We offer you:A varied and meaningful activity serving the population; The opportunityto contribute to the functioning of a Service committed to social and local matters; A working environment that encourages collaboration and initiatives; Access to continuing education, in line with professional developments; Friendly working conditions within a committed team.Start date: September 2026Application deadline: 20 August 2026Salary scale: 5 on the municipal salary scale For further information, you may contact Mr Stéphane Kramer, Administrative Manager, at 021/633.33.46 Please note that only applications submitted online via the jobup.Ch website and complete dossiers (cover letter, CV, work certificates and training certificates) will be processed. jidaac47e4aen jit0730aen jpiy26aen