To support its teams, the Building Service is looking for a:
Administrative AssistantPermanent position at 60% - Grade 10
Your mission:
- Assist management in monitoring files, drafting correspondence as well as various documents (reports, minutes, assessments, internal regulations, calls for tenders, awards, statistics, public inquiries, procedures, monitoring of building permits, etc.); - Ensure the organisation and administrative follow-up related to the service’s activities; - Collaborate with the service manager and sector managers on important files; - Proofread administrative documents and ensure their correspondence internally and externally; - Organise and participate in optimising the filing and archiving of files; - Prepare and monitor purchase orders and financial statements with budget allocation; - Participate in key management for all municipal buildings in collaboration/complement to the colleague responsible for managing access passes; - Participate in reception and telephone answering for the sector/service as a complement or substitute for the secretary-receptionist; - Monitor working hours, verify their compliance and follow up on absence and holiday planning; - Administrative management of all changes related to service staff; - Ensure the flow of information within the service according to directives; - Actively participate in internal meetings.
Your profile:
- You hold a commercial professional maturity certificate or equivalent training; - You have proven experience in a similar position (experience within a public administration is an asset); - You have excellent command of French and good writing skills; - You have very good knowledge of IT and office software; - You demonstrate a very good sense of organisation and know how to take initiative; - You have a strong sense of hospitality and public service, and show diplomacy; - You are friendly, dynamic and have a good team spirit.
Starting date: 1 October 2026Please send your complete application file (cover letter, curriculum vitae, certificates and diplomas) via the Jobup platform.
Application deadline: 17 July 2026
All candidates for this position will receive a response at the end of the recruitment process.
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Administrative AssistantPermanent position at 60% - Grade 10
Your mission:
- Assist management in monitoring files, drafting correspondence as well as various documents (reports, minutes, assessments, internal regulations, calls for tenders, awards, statistics, public inquiries, procedures, monitoring of building permits, etc.); - Ensure the organisation and administrative follow-up related to the service’s activities; - Collaborate with the service manager and sector managers on important files; - Proofread administrative documents and ensure their correspondence internally and externally; - Organise and participate in optimising the filing and archiving of files; - Prepare and monitor purchase orders and financial statements with budget allocation; - Participate in key management for all municipal buildings in collaboration/complement to the colleague responsible for managing access passes; - Participate in reception and telephone answering for the sector/service as a complement or substitute for the secretary-receptionist; - Monitor working hours, verify their compliance and follow up on absence and holiday planning; - Administrative management of all changes related to service staff; - Ensure the flow of information within the service according to directives; - Actively participate in internal meetings.
Your profile:
- You hold a commercial professional maturity certificate or equivalent training; - You have proven experience in a similar position (experience within a public administration is an asset); - You have excellent command of French and good writing skills; - You have very good knowledge of IT and office software; - You demonstrate a very good sense of organisation and know how to take initiative; - You have a strong sense of hospitality and public service, and show diplomacy; - You are friendly, dynamic and have a good team spirit.
Starting date: 1 October 2026Please send your complete application file (cover letter, curriculum vitae, certificates and diplomas) via the Jobup platform.
Application deadline: 17 July 2026
All candidates for this position will receive a response at the end of the recruitment process.
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Administrative Assistant Arbeitgeber: Commune de Plan-les-Ouates
Die Stadtverwaltung bietet eine hervorragende Arbeitsumgebung, die auf Teamarbeit und Engagement für den öffentlichen Dienst ausgerichtet ist. Mit flexiblen Arbeitszeiten und der Möglichkeit zur beruflichen Weiterentwicklung unterstützt sie ihre Mitarbeiter dabei, ihre Fähigkeiten zu erweitern und einen positiven Einfluss auf die Gemeinschaft zu haben. Die Kultur der Offenheit und Zusammenarbeit fördert ein angenehmes Arbeitsklima, in dem jeder geschätzt wird.
Kontaktdaten:
Commune de Plan-les-Ouates Recruiting-Team
