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- Aufgaben: Manage schedules, coordinate meetings, and support the Chairwoman and Chancellor.
- Arbeitgeber: Join Constructor Group, a leader in revolutionizing education and technology since 2019.
- Mitarbeitervorteile: Gain hands-on experience in a dynamic environment with opportunities for growth.
- Warum dieser Job: Be a key player in shaping the future of education and technology while working closely with top leaders.
- Gewünschte Qualifikationen: Looking for organized, proactive individuals with strong communication skills and a knack for multitasking.
- Andere Informationen: This is an on-site position in Bremen, Germany, perfect for those eager to make an impact.
Das voraussichtliche Gehalt liegt zwischen 36000 - 60000 € pro Jahr.
Executive Assistant to the Chairwoman of the Board of Governors and the Chancellor
Bremen, Germany (On-site)
About Constructor Group
Founded in 2019 by tech and education entrepreneur Dr. Serg Bell, Constructor Group is a global institution dedicated to revolutionizing education and driving innovation in Machine Intelligence, Quantum Technology, Intelligent Materials, Hybrid Reality, and Life Engineering. Our ecosystem includes Constructor Knowledge, offering education tools and services worldwide; Constructor, a software company delivering advanced tech solutions; and Constructor Capital, providing early-stage funding for science, technology, and digital transformation projects. Backed by a diverse network of academic partners, business leaders, and Nobel laureates, Constructor Group is redefining education and technology for the future.
Job Summary:
The Executive Assistant is a pivotal role, responsible for managing the complex schedules, appointments, and correspondence of the Chairwoman of the Board of Governors and the Chancellor. This position requires exceptional organizational skills, discretion, and the ability to prioritize and adapt in a fast-paced environment. The Executive Assistant will act as a trusted liaison, ensuring seamless communication and coordination between the Chairwoman, the Chancellor, and other stakeholders.
Key Responsibilities:
- Schedule Management:
- Maintain and manage the daily calendars of the Chairwoman and the Chancellor, scheduling meetings, appointments, and events.
- Proactively identify scheduling conflicts and propose resolutions.
- Coordinate travel arrangements, including flights, accommodations, and itineraries.
- Meeting Coordination:
- Prepare and distribute agendas, materials, and presentations for meetings.
- Attend meetings as requested, taking detailed minutes and following up on action items.
- Coordinate with internal and external stakeholders to ensure seamless meeting logistics.
- Communication:
- Serve as the first point of contact for inquiries and correspondence addressed to the Chairwoman and the Chancellor.
- Draft and edit professional emails, letters, and other communications.
- Maintain confidentiality and discretion in all communications.
- Administrative Support:
- Maintain organized records and files, including documents related to board and university activities.
- Assist in the preparation of reports, presentations, and briefing materials.
- Ensure the Chairwoman and Chancellor are well-prepared for all engagements.
- Stakeholder Engagement:
- Build and maintain strong relationships with board members, university leadership, faculty, and external partners.
- Facilitate communication and collaboration between the Chairwoman, Chancellor, and various stakeholders.
- Special Projects:
- Support the Chairwoman and Chancellor with ad hoc projects and initiatives.
- Conduct research and gather information to support decision-making and strategic planning.
Qualifications:
- Proven experience as an executive assistant, preferably supporting senior leaders or executives.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- High level of discretion, professionalism, and confidentiality.
- Proficiency in office software (e.g., Microsoft Office Suite, Outlook Calendar tools).
- Bachelor’s degree or equivalent experience preferred.
- Attention to detail and accuracy.
- Proactive and resourceful problem-solving.
- Strong interpersonal skills and the ability to work collaboratively.
- Adaptability to changing priorities and demands.
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Bremen, Germany (On-site) Arbeitgeber: Constructor group
Kontaktperson:
Constructor group HR Team
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: Bremen, Germany (On-site)
✨Tip Number 1
Familiarize yourself with the key responsibilities of the Executive Assistant role. Understanding the nuances of schedule management, meeting coordination, and stakeholder engagement will help you demonstrate your fit for the position during interviews.
✨Tip Number 2
Network with professionals in the education and technology sectors. Engaging with individuals who have experience in similar roles can provide valuable insights and potentially lead to referrals that strengthen your application.
✨Tip Number 3
Showcase your organizational skills by creating a personal project that involves managing multiple tasks or events. This hands-on experience can serve as a great talking point in interviews, illustrating your ability to handle the demands of the role.
✨Tip Number 4
Research Constructor Group and its initiatives thoroughly. Being well-informed about the company's mission and projects will allow you to tailor your conversations and show genuine interest during the interview process.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: Bremen, Germany (On-site)
Tipps für deine Bewerbung 🫡
Understand the Role: Take the time to thoroughly read the job description for the Executive Assistant position. Understand the key responsibilities and qualifications required, as this will help you tailor your application effectively.
Highlight Relevant Experience: In your CV and cover letter, emphasize your previous experience as an executive assistant or in similar roles. Showcase your organizational skills, ability to manage schedules, and any experience with high-level communication.
Craft a Professional Cover Letter: Write a compelling cover letter that addresses the specific needs of Constructor Group. Mention your understanding of their mission and how your skills align with the role of supporting the Chairwoman and Chancellor.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Ensure that your documents are clear, concise, and free of typos, as attention to detail is crucial for this position.
Wie du dich auf ein Vorstellungsgespräch bei Constructor group vorbereitest
✨Showcase Your Organizational Skills
As an Executive Assistant, your ability to manage complex schedules is crucial. Be prepared to discuss specific examples of how you've successfully organized meetings, resolved scheduling conflicts, and maintained calendars in previous roles.
✨Demonstrate Discretion and Professionalism
This role requires a high level of confidentiality. During the interview, emphasize your experience handling sensitive information and maintaining professionalism in all communications, especially when dealing with high-level executives.
✨Highlight Your Communication Skills
Strong written and verbal communication skills are essential. Prepare to provide examples of how you've effectively communicated with various stakeholders, drafted professional correspondence, and facilitated smooth interactions between different parties.
✨Be Ready for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you had to prioritize tasks under pressure or adapt to sudden changes, and be ready to explain your thought process and outcomes.
