Executive and Team Assistant

We are looking for an exceptional administrative professional who is ready to be the strategic right hand to a senior leader and provide essential support to areas of the regional commercial team. The ideal candidate thrives in a fast-paced environment and wants to have a direct impact on commercial delivery. The EMEA LATAM (europe, middle east, africa and latin america) organisation is looking for a highly proficient Assistant to provide essential support to an LT member and the team.In this role, you’ll be a key enabler at the heart of our regional commercial project team. You will work side-by-side with the head of the department and their team, helping them collaborate with country affiliates to ensure the commercial delivery of the region. If you are a proactive, solutions-oriented professional with a knack for organization and a passion for supporting impactful work, this is the perfect opportunity for you.The perfect candidate has a minimum of 3+ years of experience as an Executive Assistant. They are highly skilled with Google Suite applications (Gmail, G-Drive, G-Calendar, etc.) and actively utilize AI tools to automate routine tasks. They are fast learners with a \“can-do\“ attitude, eager to experiment with new ways of working and thrive in a global network. The successful candidate is a natural team player who can maintain confidentiality and build strong relationships across the organization, as well as a proactive, adaptable, and highly organized professional. Fluent C1+ level verbal and written English communication skills are also required.General Information:Start Date: 01.11.2025Latest Possible Start Date: 16.11.2025Planned Duration of Employment: 10 monthsWorkplace: RotkreuzWorkload: 50%Home Office: Yes, is possible but office presence is preferred for more than 50% of the working timeTasks and Responsibilities:Executive Support & Coordination: Serve as the trusted point of contact for a regional LT member, managing complex calendars, expense reporting and arranging international travel.Operational Excellence: Serve as the “go-to” operational expert for the team, handling budget management, expense tracking, purchase orders, digital signatures and ensuring all administrative processes run smoothly.Confidentiality: Handle highly sensitive and confidential business and financial information with discretion and professionalismTeam Enablement: Drive a positive and productive team environment by coordinating meetings and large-scale events, while also developing and maintaining team resources like the G-Site.Calendar & Meeting Management: Schedule and coordinate NEO meetings (monthly, F2F, sub-chapter, ad-hoc), organize agendas, record action items and decisions.Communication Oversight: Manage the NEO generic email account, screen and draft responses, and maintain organized correspondence.Community Engagement: Maintain active Google Spaces groups, manage member lists, and oversee mailing lists for the NEO Team and Digital Marketing Community.Administrative support of NEO Sub-Chapter Leaders: Provide proactive coordination and organizational assistance to ensure consistency and efficiencyAssistant Network: Close collaboration with the EMEA-LATAM Assistants and providing support to each other as neededA Bachelor’s Degree in Business Administration, or a related field, or a commercial apprenticeship in office administration (KV)Minimum of 3+ years of experience as an Executive Assistant or Office ManagerHighly skilled with Google Suite applications (Gmail, G-Drive, G- Calendar, etc.) and actively utilize AI tools to automate routine tasksA fast learner with a “can-do” attitude, eager to experiment with new ways of working and thrive in a global networkA natural team player who can maintain confidentiality and build strong relationships across the organizationA proactive, adaptable, and highly organized professionalFluent C1+ level verbal and written English communication skills #J-18808-Ljbffr