Executive Assistant

• Executive Assistant – Munich
• Working pattern: Hybrid – 3 days in the office, 2 days from home

We are working with a highly regarded professional services firm to recruit an Executive Assistant to join its Munich office.

This is an excellent opportunity for an organised, proactive and switched-on EA who enjoys working in a professional, high-performance environment and is looking for a varied role with plenty of responsibility.

You'll provide support to senior leaders across the business, including diary and travel management, client coordination and general administrative support.

You'll also play an important role in supporting the delivery of high-profile client assignments.

The Role

Your responsibilities will include

• Managing complex diaries and scheduling internal and external meetings and calls across multiple time zones.
• Coordinating client meetings and calls.
• Arranging domestic and international travel and accommodation.
• Preparing business development materials and presentations using Power Point.
• Coordinating candidate applications, introductory calls and interview processes.
• Taking ownership of arranging candidate interviews with senior-level clients, including video conferences, calls and face-to-face meetings.
• Coordinating preparation calls with internal teams.
• Ensuring clients receive candidate reports and relevant documentation.
• Formatting CVs, candidate reports, job specifications and reference reports to a consistently high standard.
• Maintaining accurate candidate and client records within the company database.
• Keeping the Sales CRM up to date with relevant assignment, deal and invoicing information.
• Acting as a key point of contact for both clients and candidates and providing a professional, personable experience throughout the process.
• Managing multiple priorities and projects simultaneously while ensuring deadlines are met.

About You

We're looking for someone who is

• Highly organised with excellent attention to detail.
• Proactive, resourceful and comfortable working independently.
• Confident managing multiple priorities in a busy environment.
• A strong communicator with an excellent telephone manner.
• Comfortable working with senior stakeholders and high-profile clients.
• Discreet and professional when handling confidential information.
• Confident with Microsoft Office, particularly Power Point and Word.
• Willing to learn and take ownership of new responsibilities.

Previous experience within executive search is not essential. We're more interested in finding someone who is switched on, capable and keen to learn.

The role would suit an experienced EA/PA or a strong administrator looking to take the next step in their career within a professional services environment.

What's on offer?

• 28 days' annual leave, increasing by 1 day per year up to 30 days.
• Birthday day off.
• Hybrid working – 3 days in the office and 2 days from home.
• Monthly bonus scheme.
• Subsidised retirement provision.
• Bike leasing scheme.
• Wellpass membership.

Why this role?

This is a varied position where no two days are quite the same.

You'll have the opportunity to work closely with senior professionals, gain exposure to high-profile clients and develop a broad understanding of a successful professional services business.

If you're an organised and proactive EA who enjoys being the person who keeps everything moving, we'd love to hear from you.