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Key Responsibilities

• Manage and coordinate the agenda and phone calls, incl. meetings and meeting preparation.
• Ensure proper screening of all received calls, optimizing the agenda and providing appropriate follow-up.
• Provide required documents and information for each confirmed appointment or meeting.
• Coordinate expense reports and submissions monthly according to Company Policy.
• Maintain a proper document filing and archiving system.
• Organize meetings and events, including logistical activities like hotel bookings and catering.
• Coordinate travel arrangements, including booking, visas, and accommodation for local and overseas trips.
• Manage last-minute travel changes, cancellations, and rescheduling.
• Provide back-up support for other Administrative and Executive Assistants as needed.
• Assist in ad-hoc tasks and projects, maintaining confidentiality and efficient document access.
• Support project management within the region to ensure goal achievement.

Skills & Qualifications

• Diploma in Secretarial Studies, Tourism, or Hospitality Management, or relevant qualification.
• Previous experience in a similar role within an international, matrix organization.
• Fluent in English (oral and written); additional European language is an asset.
• Proficiency in MS Office (Excel, PowerPoint, SharePoint); familiarity with Concur or other financial software is a strong asset.
• Ability to multi-task, prioritize, and take ownership of tasks.
• Self-starter qualities are a very strong plus.
• High sense of responsibility, agility, and independent working practice, showing initiative and reliability.
• Positive, dynamic attitude with a commitment to high-level internal and external client service, discretion, and confidentiality.
• Reliable, committed personality with high integrity for handling confidential information.
• Self-motivated with the ability to adapt to a rapidly changing environment.
• Experience in dynamic, change-focused environments and complex structures.
• Excellent organizational skills, with the ability to plan and organize work efficiently.
• Ability to maintain a calm, professional approach during busy, high-volume periods.
• Prior experience in a complex and fast-paced regional Commercial organization is a strong plus.

What we offer in return

Sie werden für eine Organisation arbeiten, die Vielfalt und Inklusion schätzt und glaubt, dass wir bessere Ergebnisse erzielen, indem wir die Perspektiven unserer vielfältigen Kundenbasis widerspiegeln. Diese Rolle bietet die Möglichkeit, eng mit Führungskräften in einem dynamischen, multikulturellen Umfeld zusammenzuarbeiten und wichtige Unterstützung zu leisten, um den reibungslosen Betrieb unserer Region sicherzustellen. Als Teil von Galderma stehen Sie an der Spitze innovativer Projekte, sammeln wertvolle Erfahrungen und tragen zum Erfolg eines führenden Unternehmens in der Dermatologiebranche bei.