Office Relocation & Facilities Project Manager - Switzerland in Nyon

pbFunction /b: Corporate / Facilitiesbr/bLocation /b: Canton of Vaud, Switzerlandbr/bReports to /b: Corporate Services / Managementbr/bEmployment Type /b: Fixed-Term Contract – 6 monthsbr/bWork Schedule /b: Part-Time – approximately 3 days per weekbr/bLanguage /b: Fluent French and English required; /p h3Role Overview /h3 pCTS is looking for an experienced Office Relocation Facilities Project Manager to lead the preparation, coordination and execution of the move into our new office in the Canton of Vaud. /p pThis is a hands-on, fixed-term assignment combining facility management, workplace planning and project management. The successful candidate will coordinate the office set-up from layout and fit-out through vendor selection, operational readiness and final relocation, ensuring the new workplace is delivered to a high standard and ready to operate effectively from day one. /p pWorking closely with architects, internal stakeholders, external suppliers and local authorities where required, the role will also establish the facility-management structure, suppliers, processes and services required for the new office. /p pThe environment is fast-paced and expectations are high. We are looking for someone able to take ownership of the project, anticipate issues, coordinate multiple stakeholders and drive actions through to completion. /p h3Key Responsibilities /h3 h3Office Relocation Project Management /h3 ul lipTake ownership of the office relocation project from planning through final move and operational handover. /p /li lipDevelop and maintain a clear project plan covering key milestones, dependencies, responsibilities, budget considerations and deadlines. /p /li lipCoordinate all workstreams required to ensure the new office is fully operational on time. /p /li lipManage multiple external suppliers and internal stakeholders simultaneously. /p /li lipIdentify potential risks or delays early and implement practical mitigation actions. /p /li lipProvide clear and regular project updates to management. /p /li lipCoordinate the physical relocation, including moving companies, sequencing, logistics and employee move planning. /p /li lipEnsure minimal disruption to business activities during the transition. /p /li /ul h3Workplace Design Fit-Out Coordination /h3 ul lipAct as the primary operational interface with the architects and other workplace-design partners. /p /li lipReview proposed office layouts from a practical facility-management and workplace-operational perspective. /p /li lipProvide input on space utilization, employee flows, meeting spaces, storage, reception, catering, technical areas and other workplace requirements. /p /li lipCoordinate internal requirements and ensure they are appropriately reflected in the final office design. /p /li lipChallenge designs constructively where operational functionality, maintainability or employee experience can be improved. /p /li lipSupport coordination of furniture, fixtures, equipment and other workplace installations. /p /li lipMonitor fit-out progress and ensure identified issues are resolved prior to handover. /p /li /ul h3Facilities Management Set-Up /h3 ul lipEstablish the facility-management structure required for the new office. /p /li lipIdentify all services required for day-to-day operation and define appropriate service levels. /p /li lipSource, evaluate, negotiate and appoint external suppliers across areas including: /p ul liputilities and energy services; /p /li lipcleaning and waste management; /p /li lipcatering / food services; /p /li liplandscaping and gardening; /p /li lipoffice maintenance and technical services; /p /li lipsecurity and access control; /p /li lipworkplace supplies; /p /li lipmoving and logistics services; /p /li liprelevant IT and telecommunications infrastructure in coordination with the IT team. /p /li /ul /li lipEstablish vendor contacts, contracts, escalation routes and service-management processes. /p /li lipDevelop practical facility-management procedures and responsibilities for the ongoing operation of the office. /p /li lipEnsure all operational requirements are tested and functioning prior to employee occupancy. /p /li /ul h3Vendor Sourcing Commercial Management /h3 ul lipIdentify high-quality local suppliers and service providers. /p /li lipManage competitive sourcing and quotation processes where appropriate. /p /li lipCompare suppliers based on quality, reliability, cost, service capability and long-term suitability. /p /li lipNegotiate commercial conditions and service agreements. /p /li lipEnsure contracts clearly define responsibilities, service levels and expectations. /p /li lipTrack relevant project and facility costs against agreed budgets. /p /li lipMaintain strong supplier relationships while ensuring high standards of delivery. /p /li /ul h3Swiss Canton of Vaud Compliance /h3 ul lipEnsure the office set-up and relocation process considers relevant Swiss and Canton of Vaud requirements. /p /li lipCoordinate required local registrations, administrative procedures, building-related requirements and other formalities where applicable. /p /li lipEnsure appropriate property, workplace and facility-related insurance requirements are identified and implemented. /p /li lipLiaise with landlords, property managers, authorities, insurers and specialist advisers where necessary. /p /li lipEnsure all relevant documentation and records are established and retained. /p /li lipIdentify any local compliance requirements that could affect the project timeline or operational readiness. /p /li /ul h3Stakeholder Coordination /h3 ul lipWork effectively with stakeholders across different levels of seniority and functions. /p /li lipCoordinate closely with Management, HR, IT, Finance, Legal, Security and other relevant internal teams. /p /li lipAct as the central coordination point between CTS, architects, landlords, contractors and service providers. /p /li lipTranslate business expectations into clear requirements for external suppliers. /p /li lipManage differing priorities pragmatically while maintaining focus on overall delivery. /p /li lipEscalate decisions or risks when required while retaining ownership of follow-through. /p /li /ul h3Experience Qualifications /h3 ul lipSignificant experience in Facility Management, Office Management, Workplace Management, Corporate Real Estate or Office Relocation projects. /p /li lipProven experience managing significant office moves, fit-outs or workplace implementation projects. /p /li lipStrong understanding of facility-management operations and vendor ecosystems. /p /li lipPractical knowledge of architectural plans, layouts and workplace design, with the ability to work effectively with architects and designers. /p /li lipStrong project-management capability with experience coordinating multiple suppliers and parallel workstreams. /p /li lipExperience sourcing, negotiating and managing external service providers. /p /li lipGood understanding of Swiss property, facilities and workplace requirements. /p /li lipKnowledge of Canton of Vaud administrative, real‑estate and facility‑management practices is strongly preferred. /p /li lipPrevious Facility Management experience within the Canton of Vaud would be a strong advantage. /p /li lipFluent French is essential. /p /li lipGood professional English is highly advantageous. /p /li lipStrong proficiency with standard office and project-management tools. /p /li /ul h3Skills Personal Attributes /h3 ul lipHighly organized with strong project-management discipline. /p /li lipHands-on and comfortable personally driving actions to completion. /p /li lipAble to create structure quickly in an evolving environment. /p /li lipStrong negotiation and vendor‑management capabilities. /p /li lipGood eye for workplace design, functionality and quality. /p /li lipAble to understand architectural concepts while remaining focused on practical operational requirements. /p /li lipStrong stakeholder‑management skills and comfortable interacting with executives, employees, architects, contractors and service providers. /p /li lipAble to manage competing priorities and frequent changes. /p /li lipProactive and able to anticipate problems before they affect the project. /p /li lipCommercially minded and cost‑conscious without compromising agreed quality standards. /p /li lipStrong attention to detail. /p /li lipSolution‑oriented and pragmatic. /p /li lipComfortable operating in a fast‑paced environment with high standards and demanding timelines. /p /li lipAutonomous while communicating progress and issues clearly. /p /li /ul h3What Success Looks Like /h3 pSuccess means CTS moves into its new office on time, with minimal disruption and with a workplace that is operational, compliant and delivered to the expected standard from day one. /p pThe physical move is carefully coordinated; architects and suppliers are effectively managed; appropriate local vendors and service providers are contracted; and the ongoing facility‑management structure is clearly established before the assignment concludes. /p pAt the end of the six‑month mandate, CTS should have not only completed a successful relocation, but also have a fully functioning, documented and sustainable facilities set‑up that can be handed over smoothly to the team responsible for ongoing operations. /p #J-18808-Ljbffr