Operations Assistant

Job Description

Role & Responsibilities

Your Role

• You will assist the MD in day to day tasks, ensuring efficient and effective preparation for business operations & team development topics.
• You assist in preparing analyses and documents as a basis for operational processes and decisions.
• You assist in implementing new tools and processes.
• You are responsible for office maintenance including office restocking of goods.
• You ensure that the office is clean at all times and all files are in order.
• You take over people and organizational tasks: onboarding and offboarding staff, assist on human resource topics, assisting in contract creation, feedback sessions with all staff, organising team building activities.
• You process postal and electronic correspondence in German and

English: checking the letter box on a weekly basis, answering mail or bringing it to the attention of the addressed team member.

• You schedule meetings, record meeting minutes, assist in any preparation and follow-up of meetings.
• You assist in the organization and management of filing of finance and HR documents (electronically and in paper form).
• You support the management in bookkeeping, budget keeping and filing of receipts.
• You act as the point of contact between the executives and internal/external clients and institutions.
• You manage and maintain executive's schedules, appointments and travel arrangements.

Expectations

• Education in Business, HR or related field, or equivalent experience.
• Native German speaker and fluency in written and spoken English is mandatory.
• Team player and willing to learn new skills.
• You have excellent communication skills.
• You have great analytical and problem solving skills.
• You pay attention to details.
• You are able to learn quickly and educate yourself on current work related topics.
• You quickly adapt in a fast paced environment and have a drive for learning.
• Completed training as a specialist in office communication, administrative or equivalent skills and abilities is a plus.
• Proven thorough knowledge of German Labour Law and Social Security Law.
• Very good knowledge and experience in Google Suite applications (docs, sheets, slides, calendar).

What do we offer?

• A small-team startup atmosphere where you get to take ownership of your tasks.
• You experience an excellent learning culture.
• You are part of a fun, international team of outstanding talent.
• You get access to a well-established network in Berlin’s startup scene.
• You have the opportunity to attend numerous company events.
• You work in the startup center of Berlin-Mitte, the European Silicon Valley.
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