Executive Assistant (m/f/d) / EGr 6 (BesGr A9vz,A9/A11) in Bonn

HR Group Functions supports more than 13,000 colleagues worldwide in driving business success by providing expert HR services and cross-divisional solutions. As trusted HR experts and reliable business partners, the focus is on delivering efficient HR operations and seamless employee experience, while shaping the future of HR through clear priorities towards 2030. Guided by the ambition to be digital by default and to create a great place to work for all, HR Group Functions fosters consistency, innovation, and meaningful impact across the organization.Executive Assistant (m/f/d) / EGr 6 (BesGr A9vz,A9/A11)Main Tasks:Provide organizational and operational support to the EVP of HR Group FunctionsIndependently prepare, draft, and manage correspondence, meeting minutes, and presentationsPlan, prepare, and coordinate meetings, workshops, and conferencesOrganize and manage domestic and international business travel, including bookings, re-bookings, and expense claimsEnsure efficient calendar and appointment management within the functionPrepare and follow up on leadership team meetingsAttend meetings where required, take minutes, and track follow-up actionsContribute to projects within HR Group FunctionsCreate and maintain project and milestone plansOrganize project meetings and workshopsSupport the preparation of communications and project presentationsSupport the preparation of decision papers, reports, and analyses for the functional leadership teamTake on special assignments and ad hoc tasks as requiredProfessional Requirements:Completed commercial/vocational training or a comparable qualificationRelevant professional experience in a similar roleFamiliarity with modern office administration and communication tools (e.g., GeT, Request IT, and similar systems)Initial experience in project managementAdvanced MS Office skills, particularly in Word, Excel, PowerPoint, and OutlookStrong understanding of modern IT infrastructure and digital toolsExcellent English language skillsPersonal Requirements:Strong organizational skills and the ability to quickly grasp new topics and situationsHigh level of commitment, reliability, and sense of responsibilityIndependent and proactive working style, including a continuous improvement mindsetStrong communication and teamwork skillsExcellent verbal and written communication skillsProfessional and confident appearanceHigh level of discretion, confidentiality, and loyaltyNotes for Applicants:Please apply with your complete documents (resume, cover letter, and certificates) online via the application link in the job posting.Contact persons: Sven Rötzel, Telefon +49 (0) We welcome applications from all individuals – regardless of age, gender, origin, religion, or physical characteristics.People with severe disabilities and persons with equivalent status are given preferential consideration in the case of equal qualifications.