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- Aufgaben: Support Sr. Leaders with admin tasks, scheduling, and communication.
- Arbeitgeber: Join NIKE, Inc., a leader in sports innovation and diversity.
- Mitarbeitervorteile: Enjoy a casual work environment, flexible hours, and a generous rewards package.
- Warum dieser Job: Be part of a dynamic team that values creativity and growth.
- Gewünschte Qualifikationen: 5 years of admin experience, fluent in English, and strong MS Office skills required.
- Andere Informationen: Part-time hours may be considered; travel for meetings is necessary.
Das voraussichtliche Gehalt liegt zwischen 36000 - 60000 € pro Jahr.
Become a Part of the NIKE, Inc. Team
NIKE, Inc. does more than outfit the world’s best athletes. It is a place to explore potential, obliterate boundaries and push out the edges of what can be. The company looks for people who can grow, think, dream and create. Its culture thrives by embracing diversity and rewarding imagination. The brand seeks achievers, leaders and visionaries. At NIKE, Inc. it’s about each person bringing skills and passion to a challenging and constantly evolving game.
NIKE, Inc. is in perpetual motion. Administrative employees help Nike teams around the world keep up with the company’s rapid pace. They act as liaisons embedded in business functions and geographies. Their talents — problem solving, organization, time management and more — help fuel the success of their teams. Nike’s diverse group of administrative assistants and receptionists embodies professionalism and models core Nike values to guests and fellow employees.
WHO YOU’LL WORK WITH
In this role, you will work closely with two Sr. Leaders, providing high-level administrative and operational support to ensure their day-to-day responsibilities run smoothly. You will collaborate with various internal teams across departments, as well as external stakeholders to facilitate effective communication, scheduling and coordination.
WHO WE ARE LOOKING FOR
As Executive or Admin Assistant to Sr. Leader(s), you will be primarily responsible for optimizing Sr. Leader(s) time and promoting a positive company image. Through your duties, you will maintain relationships between the Sr. Leader(s), his/her key stakeholders, his/her employees and external NIKE contacts.
COMPETENCIES & SKILL SET
- Excellent communications skills – written and verbal
- Courteous, friendly, and tactful
- A pro-active and structured team player in a fast-moving environment
- Responds positively to change, ambiguity, adversity and pressure
- Flexible, resourceful, and strategic multi-tasker
- Works individually and takes accountability for results
- Analytical with an eye for detail
- Maintains confidentiality and discretion
- High empathy and strong people skills
- Embodies NIKE’s maxims, always maintains high ethical standards and leads by example
WHAT YOU’LL WORK ON
As an Executive or Admin Assistant, you will perform a wide range of tasks, including but not limited to:
ADMIN TASKS
- Control/track department budgets as well as Purchase Order management
- Complex calendar and expense management
- Manage and coordinate internal and external correspondence, both digital and physical
- Handle sensitive and confidential information
OFFICE MANAGEMENT
- Coordinate and manage office logistics as the central person overseeing the daily operations of the office for internal and external contacts (from preferred partners, to accounts, to athletes, etc.)
- Coordinate and supervise high level Space Planning/moves for department/office
- Manages, co-ordinates and facilitates the local showroom set-up with commercial teams for seasonal account engagements
TRAVEL
- Control/track (team) travel support
- Assess & coordinate high risk travel activities for Team Lead/ visitors in partnership with Security.
EVENTS & MEETINGS
- Coordinates office activities and events in partnership with GPS
- Organize, coordinate, and supervise the logistics for Global Visits, (Global) Leadership Team Meetings, Country Tours, Café Meetings, etc.
- Provide support for meetings (includes coordination and minute taking), offsite planning and travel for the Sr. Leaders(s) and/or the Leadership Team
- Coordination and preparation of presentations/overviews/weekly reports
COMMUNICATION
- Establish and maintain a pro-active and ongoing communication flow between the Sr. Leader(s) and the Leadership Teams in both EMEA and Global
- In the Sr. Leader(s) absence, serve as a spokesperson for the Sr. Leader(s) and prioritize and establish guidelines for the Leadership Team as directed by the Sr. Leader(s)
- Be visible on the floor as main contact person for your manager, your team and others
- Build and maintain a strong and collaborative network amongst your team, colleagues and counterparts
- Responsible for information flow/sharing on all topics (app’s, training, etc.)
OTHERS
- Provide back-up support, including substituting for other Executive Assistants and Admin Assistants
- Participate in projects – identify, evaluate, and make recommendations to improve work processes
- Where applicable, supports the Lead City Experience
- Support Employee Service Awards program. Prepare milestone certificates, welcome for new employees
- Ordering flowers and others in special occasions
- Oversee storage of samples and manages sample sales to employees
- Control/track org charts and FTO, birthday lists (notice boards)
WHAT YOU BRING
- Prior experience as an Administrative Assistant (preferably around 5 years)
- Fluent in English (written and verbal). Proficiency in the local language is also required
- Excellent MS Office skills especially Excel and PowerPoint. Keynote (Mac) is highly desired
- Fulltime; part time hours will be considered on a case-by-case basis and may be permitted, subject to business needs
- Must be able to work flexible hours
- Must be able to travel for offsites and meetings
NIKE, Inc. is a growth company that looks for team members to grow with it. Nike offers a generous total rewards package, a casual work environment, a diverse and inclusive culture, and an electric atmosphere for professional development. No matter the location, or the role, every Nike employee shares one galvanizing mission: To bring encouragement and innovation to every athlete* in the world.
NIKE, Inc. is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.
Job posting closes on 26th December 2024, and there is no relocation offered!
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Executive Assistant, Germany Arbeitgeber: DFL
Kontaktperson:
DFL HR Team
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: Executive Assistant, Germany
✨Tip Number 1
Familiarize yourself with NIKE's culture and values. Understanding their commitment to diversity, innovation, and teamwork will help you align your approach during interviews and discussions.
✨Tip Number 2
Highlight your organizational skills and experience in managing complex calendars and travel arrangements. Be prepared to share specific examples of how you've successfully handled similar tasks in the past.
✨Tip Number 3
Demonstrate your communication skills by being proactive in your interactions. Show that you can effectively manage relationships with various stakeholders, both internal and external, which is crucial for this role.
✨Tip Number 4
Be ready to discuss how you handle pressure and adapt to change. NIKE thrives in a fast-paced environment, so showcasing your ability to remain flexible and resourceful will set you apart.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: Executive Assistant, Germany
Tipps für deine Bewerbung 🫡
Understand the Role: Take the time to thoroughly read the job description for the Executive Assistant position at NIKE, Inc. Understand the key responsibilities and required skills, such as excellent communication, organization, and problem-solving abilities.
Tailor Your CV: Customize your CV to highlight relevant experience that aligns with the competencies listed in the job description. Emphasize your administrative skills, experience in managing calendars, and any previous roles where you supported senior leaders.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the role and the company. Mention specific examples of how your skills and experiences make you a great fit for the fast-paced environment at NIKE, Inc. and how you embody their values.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
Wie du dich auf ein Vorstellungsgespräch bei DFL vorbereitest
✨Showcase Your Communication Skills
Since excellent communication is key for this role, be prepared to demonstrate your verbal and written skills. Practice articulating your thoughts clearly and concisely, and consider sharing examples of how you've effectively communicated in previous roles.
✨Emphasize Your Organizational Abilities
Highlight your experience with managing complex calendars and coordinating multiple tasks. Be ready to discuss specific tools or methods you use to stay organized and how they have helped you succeed in fast-paced environments.
✨Demonstrate Flexibility and Adaptability
NIKE values individuals who can respond positively to change and ambiguity. Prepare to share instances where you've successfully navigated unexpected challenges or changes in your work environment.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle sensitive information. Think of scenarios from your past experiences where you had to make quick decisions or maintain confidentiality, and be ready to discuss them.
