Personal Assistant to Managing Director

About the Role:

We are seeking a highly organized and proactive Personal Assistant (PA) to support the Sub-Regional Managing Director (MD) DACH in optimizing their daily operations. In this role, you will play a pivotal role in handling administrative and organizational tasks, allowing the MD to focus on strategic business execution. This is an excellent opportunity to join a dynamic team and make a direct impact on business success.

Key Responsibilities:

• Provide comprehensive administrative and secretarial support to the MD, ensuring effective time management and smooth day-to-day operations.
• Serve as the first point of contact for internal and external parties, ensuring professional communication and swift resolution of inquiries.
• Manage the MD’s electronic calendar, assess priorities, and rearrange appointments as needed to maximize efficiency.
• Coordinate and secure signatures for important documents, ensuring timely execution.
• Organize and coordinate meetings, events, and conferences. Ensure the MD is fully prepared by preparing agendas, pre-meeting briefings, and meeting minutes.
• Arrange travel, transport, and accommodation, including travel expense reports and absence planning.
• Manage purchase orders, invoices, and follow-up actions to ensure smooth operations.

Your Profile:

• Proven experience in office management and administrative tasks, including expertise in electronic diary management .
• Proficient in MS Office applications (Word, Excel, PowerPoint) with the ability to learn company-specific software quickly.
• Skilled in meeting and event planning , including logistical coordination and preparing detailed agendas.
• Exceptional interpersonal and communication skills , with the ability to engage effectively with senior leadership, teams, and external stakeholders.
• Strong organizational skills with the ability to handle multiple tasks and prioritize effectively.
• A proactive approach to work, with the ability to manage changing priorities and solve problems independently.
• Fluency in both German and English is required to ensure seamless communication within the DACH region and beyond.
• Demonstrates tact, diplomacy , and loyalty when managing confidential information and sensitive issues.

Benefits:

• Open door culture with short communications paths and flat hierarchies.
• Personalized onboarding plan (buddy system), education programs.
• Personal development options in a fast-growing environment.
• Extensive social benefits (Flexible working hours, digital meal vouchers, bike leasing, pension plan, etc.).
• Many extras like free drinks, fresh fruit, or cool team events.

A bit about us:

Digital Realty is the leading provider of carrier and cloud neutral data centre services by delivering the full spectrum of data center, colocation and interconnection solutions. PlatformDIGITAL, the company’s global data center platform, provides customers with a secure data meeting place and a proven Pervasive Datacenter Architecture (PDx) solution methodology for powering innovation and efficiently managing Data Gravity challenges. Digital Realty gives its customers access to the connected data communities that matter to them with a global data center footprint of 300+ facilities in 50+ metros across 28 countries on 6 continents. We\’ve 3,500+ colleagues around the world who work together, come up with life-changing solutions and create connections that matter every day.

What we can offer you:

Our rapidly evolving business sector offers the opportunity to be part of a courageous and passionate team who work together to understand and meet the changing needs of our global customers. Join us and you’ll be part of a supportive and inclusive environment where you can bring your whole self to work. As part of our team, you’ll get to work with people from different business areas, challenge the way we do things and put your ideas into action. We’ll also give you plenty of development opportunities so you can build a rewarding and successful career with us. This is an exciting time to join our business so apply now and make your mark on our future.

Do you thrive in a fast-paced, goal-oriented environment and enjoy leading teams to deliver top-notch procurement strategies? If so, apply now to join our team!

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