Established in 2005, the DLRC Group has developed a deserved reputation for being a leading consultancy, with a wealth of regulatory and scientific knowledge and considerable experience in both leadership and management. The company has recently expanded to include affiliates based in Germany and the US.
Our growing team comprises over 90 qualified professionals with a pharmaceutical and/or regulatory background, as well as over 30 dedicated supporting staff in areas of Business Development, Finance, Business Services and People Practices. We provide services to over 130 organisations, enabling them to achieve their strategic and operational development objectives.
DLRC’s expertise and flexible working approach ensures the provision of a highly motivated team who interact effectively with clients and regulators globally, to support both single issues and long-term commitment to projects.
Business Support Coordinator (Part-Time)
Munich | Office-Based | Part-Time 1200-1600 Monday- Friday
The Business Support Coordinator is responsible for providing reliable day-to-day administrative, office and facilities support for the German entity. The role will help ensure the smooth running of local office activities, maintain accurate records and documentation, and provide responsive support for routine administrative queries.
Key Responsibilities:
· Provide day-to-day administrative support to the Business Support Manager and local team
· Support the administration of local insurance policies
· Document and maintain processes and procedures across areas of responsibility
· Coordinate diaries, meeting rooms and practical meeting arrangements
· Support employee onboarding and offboarding in line with agreed German requirements, including practical IT set-up arrangements
· Work closely with the wider Business Support team, providing flexible support and holiday cover across other jurisdictions where required
· Provide administrative coordination for Business Support projects, initiatives and rollouts
· Support the day-to-day running of the Munich office, including supplies, equipment, post, couriers and general office coordination
· Assist with office maintenance, facilities queries and liaison with approved local suppliers
· Support health and safety compliance activities, including attending relevant meetings, maintaining the site risk log, coordinating agreed actions and escalating significant or overdue risks
· Help maintain a tidy, safe and professional office environment
· Support document formatting, uploading, archiving and version control within SharePoint
· Handle confidential and sensitive information appropriately and in line with company policies
· Coordinate agendas, documentation and minutes for local Board and governance meetings
· Maintain governance action logs, follow up with action owners and escalate overdue actions
· Maintain the local governance and compliance calendar, tracking recurring meetings, policy reviews and relevant filing deadlines
· Maintain accurate governance records, including approved minutes, resolutions, registers, delegated authorities and corporate documentation
· Support updates to policies and guidance following advice from relevant internal leads or external advisers, escalating matters requiring specialist input
· Support local environmental initiatives including office waste, recycling, energy use and responsible purchasing
· Demonstrate and promote company values and behaviours across all activities.
About You:
· Previous experience within administration, business support, office coordination or a similar role
· Strong organisational and time-management skills with the ability to manage multiple priorities effectively
· Experience maintaining accurate records, documents, trackers and filing systems
· Experience supporting governance or compliance activities such as meetings, minutes, action logs, controlled documents or key deadlines
· Confident using Microsoft 365, including SharePoint
· Strong document management and record-keeping skills
· Excellent attention to detail with a practical and organised approach to work
· Clear, professional and responsive communication style
· Able to build positive working relationships with local colleagues, central support functions, external suppliers and other stakeholders
· Flexible and willing to provide support across different business activities where required
· Fluent in written and spoken German and English
· Fully authorised to work in Germany.
Desirable Experience
· Previous exposure to an international or multi-jurisdictional organisation
· Practical knowledge of office operations, facilities and local supplier coordination in Germany
· Familiarity with employee onboarding and offboarding processes
· Knowledge of health and safety activities, risk logs and insurance administration
· Exposure to Board or governance meetings and corporate record keeping
· Confident using SharePoint for document management and version control
· Involvement in ESG, culture or employee engagement initiatives
· Ability to coordinate company events, volunteering and community activities
· Background within professional services, consultancy, life sciences or a similar business environment.
Why join us?
We are a consultancy built on integrity, respect, and accountability. Our people are trusted to take ownership, supported to develop, and encouraged to think commercially.
We bring energy and enthusiasm to our work, collaborating closely with clients and partners to deliver practical, sustainable solutions. With flexible working and strong professional development pathways, we offer an environment where regulatory consultants can build influence, capability, and long-term careers.
We review applications and conduct interviews on a rolling basis, so don’t delay in applying. Our Talent Acquisition team will be in touch with an update once your application has been reviewed.
