Senior Executive Assistant Primary point of contact for the CEO, providing comprehensive daily support across all administrative, organizational, and project-related needs for both the CEO and the Executive Committee.
Location: Meyrin (Geneva), within our Manufacture Roger Dubuis.
Key Responsibilities
Efficiently handle phone calls and manage all incoming correspondence for the CEO, ensuring follow-up.
Prepare high‑quality documents and presentations (e.g., PowerPoint) for internal and external audiences.
Proactively manage complex calendars and diaries, troubleshoot conflicts, and recommend solutions to ensure smooth daily engagements.
Organize all aspects of meetings: invitations, scheduling, logistics (room, video conferencing, catering), agenda preparation, document printing, and welcoming external visitors.
Book comprehensive business travel arrangements for the Executive Committee, including flights, transfers, visas, accommodation, and detailed itineraries.
Provide a professional reception for all external providers and guests attending appointments.
Assist with Executive Committee and transversal meetings: draft agendas and take minutes.
Monitor project and meeting deadlines, follow up on unresolved issues or pending requests.
Coordinate and track strategic projects, ensuring timely progress and adherence to objectives.
Prepare project briefs, status updates, and reports for the CEO, highlighting milestones and potential roadblocks.
Handle highly confidential duties and special projects with utmost discretion.
Manage and submit expense reports; maintain strong working relationships with the senior team and provide ad‑hoc project work and occasional personal support to the CEO.
Profile
Over 5 years of experience in a similar role within the luxury environment.
Professional, with impeccable integrity and discretion in handling confidential information.
Exceptional organizational skills, great attention to detail, and ability to multitask effectively.
Strong customer and service focus, consistently solution‑oriented.
React swiftly with appropriate urgency to situations requiring quick responses.
Excellent communication skills and a dynamic, easy‑going personality.
Fluent in French and English.
Proficient in Microsoft Office Suite.
#J-18808-Ljbffr
Location: Meyrin (Geneva), within our Manufacture Roger Dubuis.
Key Responsibilities
Efficiently handle phone calls and manage all incoming correspondence for the CEO, ensuring follow-up.
Prepare high‑quality documents and presentations (e.g., PowerPoint) for internal and external audiences.
Proactively manage complex calendars and diaries, troubleshoot conflicts, and recommend solutions to ensure smooth daily engagements.
Organize all aspects of meetings: invitations, scheduling, logistics (room, video conferencing, catering), agenda preparation, document printing, and welcoming external visitors.
Book comprehensive business travel arrangements for the Executive Committee, including flights, transfers, visas, accommodation, and detailed itineraries.
Provide a professional reception for all external providers and guests attending appointments.
Assist with Executive Committee and transversal meetings: draft agendas and take minutes.
Monitor project and meeting deadlines, follow up on unresolved issues or pending requests.
Coordinate and track strategic projects, ensuring timely progress and adherence to objectives.
Prepare project briefs, status updates, and reports for the CEO, highlighting milestones and potential roadblocks.
Handle highly confidential duties and special projects with utmost discretion.
Manage and submit expense reports; maintain strong working relationships with the senior team and provide ad‑hoc project work and occasional personal support to the CEO.
Profile
Over 5 years of experience in a similar role within the luxury environment.
Professional, with impeccable integrity and discretion in handling confidential information.
Exceptional organizational skills, great attention to detail, and ability to multitask effectively.
Strong customer and service focus, consistently solution‑oriented.
React swiftly with appropriate urgency to situations requiring quick responses.
Excellent communication skills and a dynamic, easy‑going personality.
Fluent in French and English.
Proficient in Microsoft Office Suite.
#J-18808-Ljbffr
