Office Manager (Maternity Cover)

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Ebury is a global fintech firm dedicated to empowering businesses to expand internationally through tailored and forward-thinking financial solutions. Since our founding in 2009, we’ve grown to a diverse team of over 1,700 professionals across 40+ offices and 29+ markets worldwide. Joining Ebury means becoming part of a collaborative and innovative environment where your contributions are valued. You’ll play a key role in shaping the future of cross-border finance, while advancing your own career in a dynamic, high-growth industry.

Office Manager: DACH (Maternity Cover – 15 months FTC)

Ebury Düsseldorf Office : Office based, covering Frankfurt & Zurich offices remotely

Position

In this role, you will provide a focal point for our front-of-house and office operations for our Düsseldorf, Frankfurt & Zurich offices, ensuring a world-class office experience for our people and guests. You will deliver outstanding assistance to Ebury employees and visitors daily.

Responsibilities

• Office management

• Deliver a first-class workplace experience for our employees, both office- and home-based workers, and for guests of our offices
• Manage inbound communication channels and correspondence, including phone calls, mailboxes, and packages
• Assist in the maintenance and upkeep of premises and equipment, liaising with contractors as required
• Manage facilities contract services: building maintenance, purchasing, post room, security, cleaning, waste management, stationery, plants, coffee machine, pest control, environmental and building consultancy services
• General office duties: meeting room management, conference calls, invoices, supplies, stock management, business cards, company merchandise, social events, parties, engagement activities, courier bookings, etc.
• Support ad hoc HR tasks
• Coordinate moves and projects
• Manage opening/closing of offices
• Maintain landlord relationships
• Assist with marketing events and engagement activities

• Support health and safety programs and policies for office and home workers
• Assist with staff training on health & safety

• Assist with ad-hoc travel bookings for ExCo members as needed

Skills, Experience & Knowledge

• Experience in office administration, reception, events, and purchasing in a corporate setting
• Facility, health, and safety experience; IOSH certification is a plus
• Hospitality experience is beneficial
• Excellent interpersonal skills and ability to work collaboratively
• Strong English communication skills, both oral and written
• Excellent organizational and time management skills
• Friendly, proactive, and able to take initiative
• Capable of multitasking and remaining calm under pressure
• Ability to work in a fast-paced environment and meet deadlines

About Us

Ebury is a fast-growing international FinTech company, founded in 2009 and headquartered in London, with over 1700 staff across more than 29 markets. We value diversity and inclusion, with active employee networks and ESG initiatives, including Women’s Network, LGBTQIA+ Network, and Veterans Network. We are committed to a workplace where everyone feels valued and empowered to thrive.

We believe in inclusion and stand against discrimination. At Ebury, you can be yourself and find a sense of belonging.

Please submit your application on our careers website, uploading your CV in English.

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