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- Aufgaben: Lead a team managing academic affairs and recruitment processes at EPFL's School of Engineering.
- Arbeitgeber: Join EPFL, a top-ranked university in Europe, known for its vibrant community and innovation.
- Mitarbeitervorteile: Enjoy a dynamic work environment with excellent conditions and international visibility.
- Warum dieser Job: Be part of a prestigious institution impacting education and research while collaborating with diverse professionals.
- Gewünschte Qualifikationen: PhD in engineering/science and 5+ years of experience in an academic setting required.
- Andere Informationen: Fluency in French and English is essential; strong organizational skills are a must.
Das voraussichtliche Gehalt liegt zwischen 72000 - 100000 € pro Jahr.
EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of more than 18,500 people, including over 14,000 students and 4,000 researchers from more than 120 different countries.
Head of the STI Faculty Affairs office
The Head of the School of Engineering (STI) Faculty Affairs Office at EPFL manages a small team dedicated to the processes regulating academic affairs within the School of Engineering at EPFL (such as academic recruitments, academic promotions, sabbatical and research leaves, invitations of visiting professors and academic guests, courtesy appointments) and provides executive support to the Dean of STI and the Chair of the Academic Evaluation Committee (CEA-STI).
She/he collaborates closely with the EPFL Faculty Affairs office and, as a member of the Dean’s office, with the other general services of the faculty, as well as with the Institutes of the STI.
Main duties and responsibilities
- Coordinating academic recruitments at STI level, including overseeing entire recruitment process, drafting contract and coordinating onboarding process of new faculty members
- Coordinating STI processes for academic promotions of internal and external candidates
- Managing sabbatical and research leaves
- Arranging invitations of visiting professors and academic guests
- Facilitating courtesy appointments between Institutes of STI and between faculties of EPFL
- Serving as point of contact for academic affairs for STI members
- Updating the STI regulations concerning academic affairs, based on the evolution of the EPFL legal frameworks and decisions internal to the STI, and following up for implementation across the faculty
- Providing input when the EPFL legal frameworks are submitted to internal consultations
- Managing audits concerning academic affairs and preparing related documents
- Preparing the agenda and minutes of CEA-STI sessions
- Drafting the CEA-STI recommendation letters concerning academic promotions
- Preparing the nomination documents for academic promotions, professorial recruitments and retirements, for the EPFL Presidency and the ETH Board.
Profile
- PhD degree in an engineering/scientific domain required
- Experience (5+ years) in academic environment or equivalent
- Knowledge of EPFL is an asset
- Fluency in French and English, both written and oral communication
- Excellent organizational and interpersonal skills
- At ease and experienced with common office computer and web tools (Excel, Powerpoint)
We offer
- A stimulating, dynamic, interdisciplinary, and international working environment
- An internationally visible and rising academic institution in Research, Education, and Innovation
- Excellent work conditions
Informations
Contract Start Date: as soon as possible
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Head of the STI Faculty Affairs office Arbeitgeber: École polytechnique fédérale de Lausanne, EPFL
Kontaktperson:
École polytechnique fédérale de Lausanne, EPFL HR Team
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: Head of the STI Faculty Affairs office
✨Tip Number 1
Familiarize yourself with EPFL's academic structure and its specific processes. Understanding how the STI Faculty Affairs office operates and its relationship with other departments will give you a significant advantage during interviews.
✨Tip Number 2
Network with current or former employees at EPFL, especially those in academic affairs. They can provide valuable insights into the culture and expectations of the role, which can help you tailor your approach.
✨Tip Number 3
Highlight your experience in managing academic processes and your familiarity with recruitment and promotion procedures. Be prepared to discuss specific examples that demonstrate your organizational and interpersonal skills.
✨Tip Number 4
Showcase your fluency in both French and English during any interactions. Being able to communicate effectively in both languages is crucial for this role, so practice discussing relevant topics in both languages.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: Head of the STI Faculty Affairs office
Tipps für deine Bewerbung 🫡
Understand the Role: Take the time to thoroughly read the job description for the Head of the STI Faculty Affairs office. Understand the key responsibilities and required qualifications, as this will help you tailor your application effectively.
Highlight Relevant Experience: In your CV and cover letter, emphasize your experience in academic environments, particularly any roles related to faculty affairs, recruitment, or academic promotions. Use specific examples to demonstrate your expertise.
Showcase Language Proficiency: Since fluency in both French and English is required, make sure to highlight your language skills prominently in your application. If applicable, provide examples of how you've used these languages in a professional context.
Tailor Your Cover Letter: Craft a personalized cover letter that addresses the specific needs of EPFL and the STI Faculty Affairs office. Mention your understanding of their mission and how your background aligns with their goals, especially in education, research, and innovation.
Wie du dich auf ein Vorstellungsgespräch bei École polytechnique fédérale de Lausanne, EPFL vorbereitest
✨Showcase Your Academic Experience
Make sure to highlight your experience in an academic environment, especially any roles related to faculty affairs or recruitment. Discuss specific examples of how you've managed academic processes or supported faculty members.
✨Demonstrate Knowledge of EPFL
Familiarize yourself with EPFL's mission, values, and recent developments. Being able to discuss how your vision aligns with the institution's goals will show your genuine interest in the role.
✨Highlight Organizational Skills
Given the nature of the position, emphasize your organizational and interpersonal skills. Prepare examples that demonstrate your ability to manage multiple tasks, coordinate teams, and facilitate communication among various stakeholders.
✨Prepare for Bilingual Communication
Since fluency in both French and English is required, practice discussing your experiences and qualifications in both languages. Be ready to switch between languages during the interview if necessary, showcasing your comfort and proficiency.
