HR and Admin Officer

Eschborn, Germany | Posted on 25/06/2025

We are seeking a highly capable HR & Admin Officer to join our Europe team and providecomprehensive support to our Human Resources department.

In this role, you will beresponsible for efficiently processing employee data, keeping company policies up-to-date, conducting the hiring process, and managing office operations and procedures.

Responsibilities

• Conducting the recruiting process by interviewing candidates, performing backgroundchecks, and contacting references.
• Facilitating the onboarding process of new staff by conducting training sessions andpreparing onboarding documentation.
• Undertaking administrative duties in connection with personnel changes / amendmentsand terminations of contracts for staff, ensuring that contracts are compliant andinclude all the necessary details in liaison with the Trust’s external HR advisors.
• Maintaining detailed records of personnel files and updating relevant data.
• Having responsibility for the maintenance of staff sickness and absence records, reporting to the Business Department and raising any concerns or irregularities.
• Presenting new or updated HR policies to staff members.
• Creating monthly and annual reports on HR metrics, such as turnover rates.
• Overseeing staff performance reviews.
• Improving the salary system for different positions and employee welfare policies ineach region.
• Coordinating legal procedures for employee resignation and company debt collection.
• Managing office operations and procedures.
• Handling phone calls, emails, and correspondence.
• Purchasing office supplies, managing office supplies and ensuring equipmentmaintenance.
• Regularly reporting to the general manager on personnel and company operations.

Requirements

• A bachelor\'s degree in human resources management, or a similar field.
• A minimum of 3 years\' experience as a personnel administrator, or a similar role.
• Excellent knowledge of HR management and recruiting best practices.
• Effective people management skills and the ability to support, guide, and mentornew staff members.
• Familiarity with Human Resources Information Systems (HRIS).
• Meticulous attention to detail and strong time management skills.
• Great communication skills and the ability to collaborate with team members.
• Admin experience is a plus.
• Native Chinese is a must. Proficiency in English.
• Proficiency in MS Office and CRM software.
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