Emerging Bites is a Vienna-based restaurant franchise group building and scaling international restaurant brands across Central Europe. We are early, fast-moving, and building something real, and we are looking for an Office Manager to be the operational heartbeat of our Vienna HQ.
This is not a paper-pushing role. You will be the person who keeps a growing company running smoothly, the first point of contact for our team, partners, and visitors, and the one who makes sure nothing falls through the cracks as we scale across multiple markets.
What you will do
Run the day-to-day operations of our Vienna office and keep everything organized, stocked, and moving
Be the first point of contact for visitors, partners, suppliers, and incoming inquiries
Coordinate schedules, meetings, travel, and logistics for the leadership team
Manage office suppliers, contracts, and facilities
Support onboarding of new team members and help build our internal culture
Keep documents, records, and systems tidy and accessible
Jump in wherever needed; in a startup, everyone wears several hats
What we are looking for
2+ years in office management, team assistance, or operations coordination
Fluent German and English (both essential for Vienna and international work)
Highly organized, proactive, and calm under pressure
Comfortable with ambiguity and change; you like building order out of a fast-moving environment
Strong communicator who genuinely enjoys working with people
Confident with everyday digital tools (email, calendars, docs, spreadsheets)
Ground-floor role in a company on a clear growth path across Central Europe
Real ownership and visibility; you will work directly with the founders
A team that moves fast, values initiative, and celebrates wins
The chance to shape how our HQ runs as we scale
Based in Vienna, on-site.
#J-18808-Ljbffr
This is not a paper-pushing role. You will be the person who keeps a growing company running smoothly, the first point of contact for our team, partners, and visitors, and the one who makes sure nothing falls through the cracks as we scale across multiple markets.
What you will do
Run the day-to-day operations of our Vienna office and keep everything organized, stocked, and moving
Be the first point of contact for visitors, partners, suppliers, and incoming inquiries
Coordinate schedules, meetings, travel, and logistics for the leadership team
Manage office suppliers, contracts, and facilities
Support onboarding of new team members and help build our internal culture
Keep documents, records, and systems tidy and accessible
Jump in wherever needed; in a startup, everyone wears several hats
What we are looking for
2+ years in office management, team assistance, or operations coordination
Fluent German and English (both essential for Vienna and international work)
Highly organized, proactive, and calm under pressure
Comfortable with ambiguity and change; you like building order out of a fast-moving environment
Strong communicator who genuinely enjoys working with people
Confident with everyday digital tools (email, calendars, docs, spreadsheets)
Ground-floor role in a company on a clear growth path across Central Europe
Real ownership and visibility; you will work directly with the founders
A team that moves fast, values initiative, and celebrates wins
The chance to shape how our HQ runs as we scale
Based in Vienna, on-site.
#J-18808-Ljbffr
Office Manager Arbeitgeber: Emerging Bites
Emerging Bites bietet eine dynamische und unterstützende Arbeitsumgebung, in der Sie als Office Manager eine zentrale Rolle im Wachstum unseres Wiener Hauptsitzes spielen. Wir fördern eine offene Unternehmenskultur, die Teamarbeit und persönliche Entwicklung schätzt, und bieten Ihnen die Möglichkeit, Ihre Fähigkeiten in einem schnell wachsenden Startup weiterzuentwickeln. Genießen Sie flexible Arbeitszeiten und die Chance, aktiv zur Gestaltung unserer internen Kultur beizutragen, während wir in ganz Mitteleuropa expandieren.
