Group Facility Manager (m/f/d)

Want to work in a culture built on mutual trust and respect? How about having the freedom to make work fit into your life (and not the other way round)? A career with Thinkproject could be just the opportunity you're looking for.

What do we do?
Thinkproject is a European market-leader in digitalisation tools for construction companies. It sounds complex, but we'll explain further! Construction companies used to use manual administration and physical paperwork for projects (sometimes hundreds of thousands of bits of paperwork for one project!). Using our construction intelligence solutions, businesses can go digital, which benefits everyone from the construction companies to the wider public.

Our mission is to deliver digitalisation to make a safer, healthier and more sustainable AECO (Architecture, Engineering, Construction, Operations) industry. This is a really exciting time to join our company, since our founding in 2000 we have gone from strength-to-strength and have lots of exciting developments coming up soon that you could be a part of.

As a Group Facility Manager , you manage all Thinkproject offices in a globally consistent way, ensuring all processes and policies are adhered to. Our offices are an important aspect of our identity and represent our brand externally and in a working setting where we can meet our customers. Our offices are also key for our teams to meet and collaborate, therefore it’s important to ensure that best practices are followed within the organisation, to achieve maximum efficiency and the most suitable working environment for our employees and their activities.

Work collaboratively with the Senior Leadership Team to maximise space management, and ensure robust communication and decision-making processes are in place across the organisation. To ensure all related operating policies, procedures, systems and working practices comply with health and safety legislation, contract requirements, industry standards and protocols, and are following industry best practice. Responsible for managing the lifecycle of buildings, lease contracts and overseeing the operations and maintenance of the facilities, including planning and coordinating the use of sub-coordinators and suppliers in the delivery of planned preventive maintenance.

What your day will look like

• Responsible for strategic planning and operations related to buildings, including maintenance, health and safety, cleaning, catering, procurement, security, space management, culture, and utilities.
• Coordinate and lead teams across Thinkproject offices, responding to emergencies and urgent issues while managing consequences.
• Ensure buildings meet health and safety requirements, comply with legislation, and perform annual reviews, while planning future development aligned with strategic business objectives.
• Manage and lead change to minimize disruption to core activities, and investigate options for new premises.
• Oversee essential services (reception, security, maintenance, mail, archiving, cleaning, catering, waste disposal, recycling) and optimize space/resource allocation for new or reorganized premises.
• Ensure staff safety, prepare documents for contractor tenders, and project manage contractor work.
• Ensure ESG compliance in office spaces and work with IT to meet technology requirements and maintain data room access control.
• Use performance management to monitor service levels, improve processes, and calculate costs to maximize value for money.
• Manage the Facilities budget, oversee contractor tenders, project management, cost comparison, and plan for future development while ensuring minimal disruption to core activities.
• Lead, motivate, and manage office teams (insourced/outsourced), ensuring consistency and staff development.
• Reporting directly to the CFO.

What you need to fulfill the role

• Proven Facility Manager with 10+ years of experience in property strategy, space management, building maintenance, administration, and contract management in complex environments.
• Bachelor’s degree in business management, engineering or facilities management, or a related field.
• Extensive experience in managing budgets and controlling costs. Delivering to a range of ambitious performance targets, with the ability to reflect on results and make appropriate adjustments.
• Performance management to ensure contract compliance and foster an entrepreneurial spirit.
• Implementation of health and safety procedures and standards.
• Experience in managing planned preventative and reactive maintenance programs for diverse sites.
• Broad operational management knowledge to ensure compliance and exceptional customer service.
• Successful resource planning, staff management, and addressing under-performance.
• Experience with audits, inspections, and compliance processes.
• Expertise in technical/engineering operations and facilities management best practices.
• Relevant Health and Safety qualification.
• Strong IT skills.
• Proven ability to transform processes end-to-end.
• Experience with systems thinking and automation.
• Motivational leader with a proven ability to build a diverse, respectful, and positive team and work environment.
• Strategic and action-oriented leader with commercial acumen, able to work independently and support the Finance Leadership Team.
• Strong decision-making skills, with a pragmatic, solution-oriented approach and a focus on value for money and optimization.
• Experienced in building high-performing teams, leading through business transformation, and motivating staff to achieve peak performance.
• Open to professional challenges, striving for continuous improvement while remaining focused on business goals.
• Ability to manage a heavy workload, prioritize effectively, and meet deadlines while delivering excellent customer experience.
• Calm under pressure, leading with integrity and professionalism, and reassuring staff in emergency situations.
• Skilled in performance metrics, negotiation, communication, and project management.
• Strong attention to detail, data quality, and commitment to diversity, collaboration, and conflict resolution.
• Excellent interpersonal and organizational skills, capable of driving change and working in a fast-paced environment.

What we offer

Health Days, Lunch 'n' Learn Sessions, Women's Network, LGBTQIA+ Network, Demo Days, Coffee Chat Roulette, Ideas Portal, Free English Lessons, Thinkproject Academy, Social Events, Volunteering Activities, Open Forum with Leadership Team (Tp Café), Hybrid working, Unlimited learning.

We are a passionate bunch here. To join Thinkproject is to shape what our company becomes. We take feedback from our staff very seriously and give them the tools they need to help us create our fantastic culture of mutual respect. We believe that investing in our staff is crucial to the success of our business.

Your contact:

Ulrike Ecke | T +49 89 930 839-419

Please submit your application, including salary expectations and potential date of entry, by submitting the form on the next page.

Working at thinkproject.com - Make your intelligence an asset.

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