Technology Transfer and PATLIB Administrator in Wien

Technology Transfer and PATLIB Administrator (22643) The EPO's Academy, Professional Certifications and Learning Partnerships department plays a key role in advancing patent knowledge, professional skills and innovation across Europe. Through the European Patent Academy, it delivers specialised learning programmes and builds strategic partnerships with national patent offices, universities, research organisations and innovation support networks, contributing to the objectives of the EPO's Strategic Plan 2028.

We are looking for a motivated and proactive Technology Transfer and PATLIB Administrator to support the implementation of the "EPO PATLIB Next Level" initiative, which aims to strengthen the PATLIB network's role in fostering innovation and European competitiveness. Working closely with national patent offices and PATLIB centres, you will contribute by helping to expand services, develop capabilities and enhance collaboration across the European innovation ecosystem.

In this role, you will assist in bridging the gap between intellectual property and its commercial application by supporting initiatives that connect patenting, technology transfer, IP valuation, financing and market uptake. You will collaborate with key stakeholders to strengthen innovation support services, promote knowledge sharing and help transform patent-related expertise into tangible opportunities for European innovators.

With us you will:

develop and maintain partnerships with universities, research organisations, national patent offices and international institutions

co‑ordinate collaborative projects and learning initiatives that support the Academy's strategic objectives

contribute to the development and delivery of joint training programmes and knowledge‑sharing activities

collaborate with colleagues across EPO departments on training and co‑operation initiatives

represent the Academy in meetings and exchanges with member states of the European Patent Organisation and external partners

support the implementation of the PATLIB network's development strategy, in co‑operation with national patent offices and strategic partners active in technology transfer, commercialisation and innovation support

contribute to technology transfer initiatives that connect patenting, IP valuation, financing and market uptake

help ensure the timely delivery of quality outcomes, while sharing knowledge and providing advice within your areas of responsibility

prepare reports, statistics and supporting documentation to facilitate the taking of informed decisions and the granting of internal approvals

Apply if you have:

professional certification in technology transfer, such as Registered Technology Transfer Professional accreditation and/or equivalent relevant experience

experience in working in a technology transfer office, knowledge transfer office, research organisation, university innovation office, patent office or innovation support organisation

experience in supporting the commercialisation of research outcomes through licensing, spin‑outs, collaborative R&D projects or industry partnerships

experience in conducting or supporting intellectual property valuation, technology assessment or innovation financing activities

experience in designing or delivering training, capacity‑building programmes or knowledge‑sharing initiatives related to innovation and intellectual property

experience with Horizon Europe, EIC, EIT, national innovation programmes or publicly funded research initiatives and SME funds

familiarity with licensing negotiations, IP portfolio management or patent valuation methodologies

the ability to communicate clearly with diverse audiences and experience in co‑ordinating collaborative projects or initiatives

the ability to maintain positive working relationships with a variety of stakeholders, using diplomacy and promoting mutual understanding

a collaborative approach, with an interest in sharing knowledge and working effectively across teams, departments and sites

Our minimum requirements for this post:

Diploma of completed studies at master's level or – in exceptional cases – equivalent professional experience

Generally, an excellent knowledge (at least C1) of one official language (English, French and German) and ability to understand the other two; alternatively, excellent knowledge (at least C1) of at least one official language (in such cases, the willingness to learn the missing language(s) and to reach level B2 within a set time frame would be required)

Citizenship of one of the member states of the European Patent Organisation

Process Candidates are kindly asked to upload an updated CV and outline their motivation in the designated application field (character limit 4000). If so wished, the motivation letter can also be uploaded as a Word or pdf attachment under "Application document" in SuccessFactors. In this case, please indicate in the designated field "Please refer to attached motivation letter".

The successful candidate will be selected on the basis of qualifications, competencies, professional experience and language knowledge, supplemented as appropriate by interviews, tests and/or a personality questionnaire.

A reserve list may be constituted, should more candidates than required at this time be considered suitable following the selection procedure. Such reserve lists are valid for 18 months and reserve list candidates may be contacted, should a vacancy with substantially the same profile arise during that period.

More information on how we recruit can be found on our EPO jobs and careers site.

Key information Job group:

4

Grade:

G7 to G10 (net (basic) monthly salary* for this vacancy: EUR 6 375 to 10 164, depending on experience and location)

Duration of appointment:

Five years, with the possibility of extension

Career path:

Technical

Location:

Office-wide (Berlin, Brussels, Munich, The Hague or Vienna)

Application deadline:

1.12.2026

Interviews planned for:

as of 14.12.2026

* after deduction of EPO-internal tax and before deduction of staff contributions to the social security and pension schemes.

We welcome all applications for vacant positions. We consider each on its professional merits – regardless of your nationality, ethnic origin, gender, sexual orientation, marital status, disability, parental responsibilities, age, religion or belief.

Information at a Glance Who we are We are the patent office for Europe. We are proud to deliver high-quality patents and efficient services that foster innovation, competitiveness and economic growth.

Why join us?

Be part of the EPO`s transformation and enable innovation

Work with inspiring people from a variety of cultures

Develop yourself and take on an intellectual challenge

What's in it for you?

A competitive salary

Family-friendly benefits

A good work‑life balance

Generous flexibility options

Relocation benefits and various allowances

Contributory medical insurance and pension schemes

30 days' leave per year

Free gym access

Social activities and clubs

Our vision We will empower and motivate our staff to set worldwide standards in intellectual property. Our Office will be effective and transparent, respond to the needs of our users and be agile in managing the changing demands and conditions of a dynamic global patent system. Our work will contribute to a safer, smarter and more sustainable world.

Our values All our relationships within our Office and with partners around the world will prosper through trust, fairness, mutual respect, adaptability, collaboration and a commitment to excellence.

Our work environment We believe that diversity is fundamental to our success. Our inclusive work environment respects, values and celebrates our individual differences. We want you to be yourself at work. Join us on this exciting journey to a more digital, collaborative and sustainable organisation.

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