Project and Task Coordinator (f/m/d) in Hamburg

Organisation/Company European XFEL Department Industrial Liaison Office Research Field Management sciences Researcher Profile Other Profession Positions Bachelor Positions Application Deadline 7 Oct 2026 - 23:59 (Europe/Berlin) Country Germany Type of Contract Temporary Job Status Negotiable Hours Per Week 20-29 Is the job funded through the EU Research Framework Programme?

Other EU programme Reference Number A-275 Is the Job related to staff position within a Research Infrastructure?

Offer Description

European XFEL is an international non-profit company located in the Hamburg area in Germany.

It operates a 3.4 km-long X-ray laser, which produces X-rays of unique quality for studies in physics, chemistry, the life sciences, materials research and other disciplines.

The diverse scientific facilities at European XFEL enable scientists from across the globe to carry out a wide range of experimental techniques.

• For our Industrial Liaison Office group we are looking for a
• The Position
• Support the coordination of PRIME-ARI WP3 development of training material and LEAPS-TECH WP8 industrial outreach activities
• Monitor work plans, deadlines, deliverables, milestones and partner contributions
• Organise meetings and prepare agendas, minutes and follow-up actions
• Liaise with project partners, stakeholders and subject-matter experts
• Collect, structure and consolidate technical and administrative contributions
• Support project reporting, documentation, communication and European events
• Prepare training materials based on content supplied by responsible experts and supervisor
• Edit materials for consistency, accessibility, modularity and online use
• Coordinate the review, piloting and refinement of training materials
• Engage relevant suppliers, companies and technology providers, identified by the ILO process
• Organise industry–research-infrastructure workshops and bilateral meetings
• Research market opportunities and collect stakeholder and supplier feedback

This project is funded by the European Union. Projects LEAPS TECH (GA No: 101262866) and PRIMEARI (GA No: 101291154)

• University degree or equivalent qualification and relevant experience
• Relevant experience in project or multi-partner activity coordination
• Specific Requirements
• Ability to monitor deadlines, deliverables and partner contributions
• Experience consolidating information provided by multiple experts
• Experience preparing reports, presentations or training materials
• Experience organising workshops, meetings or professional events
• Experience engaging external stakeholders, preferably including industry
• Excellent written and spoken English
• Strong organisational, communication and intercultural skills
• Very good digital skills, including the use of standard office software (Microsoft office) and collaboration and document-management platforms
• Ability to work independently and obtain appropriate expert validation
• Willingness to undertake occasional project-related travel in Europe
• Desirable: experience with EU projects, research infrastructures or training
• Desirable: experience in industry liaison, innovation or technology transfer
• Languages ENGLISH Level Excellent
• Additional Information

This position is limited until 31st March 2029, with the possibility of an extension, subject to later decision.

Become part of a vibrant international and multi-cultural team of scientists, engineers, technical and administrative staff.

Be involved in cutting edge scientific and technical progress and participate in our international networks.

Experience our atmosphere of tolerance and respect.

• Work-life balance & flexibility
• This position is available in flexible part-time models, ranging from 20 to 29 hours a week
• A family-friendly working environment (e. g. additional childcare days)
• Flexible working hours and options to work from home (depending on your role and tasks)
• 30 days of paid vacation, plus December 24th and 31st off (granted by the employer)

Compensation & long-term security

• Transparent compensation aligned with public service organizations in Germany
• Salary: min. 9c/1 with 3978,29€ - max 9c/6 with 5487,8€ (values for full time will be adjusted according to the part-time model); the actual level is defined by the individual work experience, here is the link to the current valid tariff table
• Depending on the pay group, we offer an annual special payment of 75-95% of one month’s salary
• Partially funded public transportation Deutschlandticket
• Generous company pension scheme (6.45% of your monthly salary)
• Support from day one
• Extensive relocation benefits to help you settle in smoothly
• English as company language, enabling easy collaboration in our international environment
• Extensive training opportunities, including subsidized English and German language courses
• Subsidized sports membership with access to over 7,000 sport clubs
• Monthly social events and company restaurant with employee discounts
• Free access to a professional mental health support platform

The European XFEL Gmb H is an equal opportunity and affirmative action employer and we promote and support diverse and heterogenous teams.

Applicants with disabilities will be given preference over other equally qualified applicants.

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