The mission of the EADV is to advance patient care, education, and research in the field of Dermatology and Venereology by providing a unique platform of exchange of knowledge, expertise, and ideas among its members and beyond.The vision of the EADV is to be the leading community to further the knowledge of health professionals and advocates in Dermatology and Venereology.
For our office in Lugano, we are looking for a detail-oriented and proactive Accounting Coordinator (temporary contract until )
The Accounting Coordinator, directly reporting to the Finance Manager, will be responsible for the day-to-day management of key financial and administrative activities, including supplier invoice processing, payments and expense reimbursements, invoicing and accounts receivable follow-up.
The role requires a good level of operational autonomy, strong organizational skills, and the ability to manage deadlines and routine issues independently, while ensuring compliance with internal procedures and escalating more complex matters when necessary.
Key Responsibilities
Accounts Payable
- Process and record supplier invoices
- Follow up on discrepancies and coordinate with suppliers and internal stakeholders to resolve issues
- Maintain accurate accounting records and ensure proper document filing
Payments and Expense Reimbursements
- Prepare and coordinate supplier payments and other authorized payments in accordance with internal procedures
- Review expense reimbursement claims, ensuring that supporting documentation is complete and compliant with internal policies
- Manage credit card reimbursements
- Respond to queries relating to payments and reimbursements, resolving routine issues independently
Accounts Receivable
- Prepare and issue invoices
- Verify customer details and billing information to ensure accurate invoicing
- Monitor outstanding invoices and payment due dates, and perform regular follow-ups
General Finance Support
- Maintain accurate and up-to-date financial records in the relevant systems
- Support account reconciliations and periodic reviews of outstanding balances
- Assist with month-end closing activities and internal financial checks, as required
- Administrative tasks supporting facility management
Requirements
- Educational background in Accounting, Finance, Business Administration, or a related field
- Previous experience in a finance, accounting, or administrative role, ideally involving both accounts payable and accounts receivable
- Good understanding of invoice processing, payment procedures, expense reimbursements, and credit control
- Experience working with accounting software or ERP systems.
- Good working knowledge of Microsoft Excel and other standard office applications
- Ability to manage assigned activities independently and prioritize competing deadlines
- Fluent in spoken and written English
The position is full-time, as a maternity replacement, for a temporary assignment till end of February 2027
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Kontaktdaten:
European Academy of Dermatology and Venereology Recruiting-Team
