h3About the European Leagues /h3 pThis position represents a unique opportunity to join the administration of a major stakeholder in European football. The European Leagues is the organisation that formally represents the common interests of domestic league football across Europe. Our Association brings together 53 men’s and women’s professional football leagues, representing more than 1,328 clubs in 34 countries across Europe. /p pWe are currently seeking an bOffice Events Manager /b to serve as a central point of coordination and provide day-to-day support across administrative, organisational, event management and office management functions. /p pThis position is based in Nyon, Switzerland, and requires the successful candidate to reside within commuting distance of the office. /p h3Job information /h3 pbJob title /b: Office Events Manager /p pbContract type /b: Permanent (open-ended) /p pbLocation /b: Le Martinet - Chemin du Canal 1, 1260 Nyon (SUI) - (home office up to 2 days per week) /p pbStart date /b: January 2027 /p h3Key Responsibilities /h3 h3Executive, Administrative Office Support /h3 ul liProvide comprehensive administrative and executive support to the General Secretary (GS) and the team based in Nyon. /li liCoordinate calendars, meetings, appointments, travel, accommodation and related logistics for the President, General Secretary and the Nyon-based team. /li liOrganise internal meetings and office activities, including meeting logistics, agendas, dossiers and briefing materials. /li liDraft and prepare correspondence, presentations, reports and other documentation as required. /li liSupport communications on behalf of the GS and handle incoming and outgoing correspondence, calls and general office communications. /li liLiaise with Members’ Administrations across Europe, football stakeholders and EU Institutions, coordinating meetings, logistics, agendas and related documentation. /li liLiaise with office providers, suppliers and external service partners, including procurement of office supplies and management of supplier relationships. /li liMaintain and manage electronic and physical filing systems and contact databases. /li liMonitor and maintain staff leave and vacation records. /li liEnsure the smooth and efficient running of day-to-day office operations. /li liUndertake additional administrative duties as required. /li /ul h3Finance Accounting /h3 pTo support and assist the Head of Finance in: /p ul liManaging internal and external invoices, monitor payments and ensure compliance with financial processes. /li liProcessing expense reimbursements and petty cash reconciliations. /li liMonitoring membership fee payments and follow up on outstanding balances. /li liMaintaining monthly bookkeeping records. /li liReconciling accounting records with the external accounting firm and fiduciary. /li liSupporting the preparation of year-end financial reporting and related documentation. /li /ul h3Event Management /h3 ul liPlan and deliver meetings and events, including General Assemblies, Board Meetings, Workshops and Seminars organised by the European Leagues and/or in coordination with member leagues and other football stakeholders. /li liCoordinate event logistics, venues, travel arrangements and participant communications. /li liPrepare meeting materials and documentation for internal and external stakeholders. /li liCoordinate event operations onsite while liaising with external providers and contractors. /li liAct as the key onsite contact and support the host during events. /li /ul h3Profile Competences /h3 ul liExcellent communication skills are essential for this role. The successful candidate must demonstrate high-level verbal and written communication skills, with the ability to communicate clearly, professionally and diplomatically with colleagues, senior management, external stakeholders and other relevant parties. /li liService-oriented, with a strong commitment to supporting colleagues and stakeholders. /li liHighly organised, with excellent attention to detail. /li liProactive, self-motivated and capable of working independently. /li liStrong multitasking and prioritisation skills. /li liReliable, flexible and adaptable in a dynamic environment. /li liAvailable to occasionally work outside standard office hours and travel abroad when required, including for events and meetings. /li /ul h3Professional Experience /h3 ul liMinimum of 5 years of relevant professional experience in a similar administrative, office management, executive support or event management role. /li liExperience working within an international and multicultural environment is essential. /li /ul h3Language Skills /h3 ul liProficiency in English and French, both spoken and written, is mandatory. /li liAdditional European languages would be considered an asset. /li /ul h3Education /h3 ul liCommercial, administrative or business-related qualification. /li liExecutive Assistant / Management Assistant qualification is highly desirable. /li liAdditional training or certification in event management would be an advantage. /li /ul h3Technical Skills /h3 ul liProficiency in Microsoft Office is essential, including advanced working knowledge of Microsoft Word, Excel, PowerPoint and Outlook. /li liBasic familiarity with AI tools, together with a willingness to learn, adopt, and use AI tools regularly to enhance efficiency and productivity. /li /ul h3Reporting /h3 pReports directly to the General Secretary with a functional reporting line to the Head of Finance for finance and accounting matters. /p #J-18808-Ljbffr
Office & Events Manager
