Office Coordinator (m/f/d)

Introduction

Curious about the space sector and excited to support a team working on real launch missions?

Then Exolaunch might be the perfect place for you.

Exolaunch is a global leader in launch mission management, satellite integration and satellite deployment technologies. With a decade of flight heritage and over 830 satellites launched across 48 missions to date, Exolaunch leverages industry insight to tailor turnkey solutions that meet customer needs and respond to market trends. The company fulfills launch contracts for industry leaders, the world's most innovative startups, research institutions, government organizations, and international space agencies.

To support our Berlin headquarters at Potsdamer Platz, we’re looking for a full-time Office Coordinator (m/f/d) who enjoys keeping an office running smoothly, creating a welcoming environment, and proactively spotting what needs to be done. The role will primarily be based at Potsdamer Platz, while also providing backup support and cross-location coordination for our JFH office at Lise-Meitner-Straße when needed.

This is a hands-on, office-based role for someone who enjoys variety, takes ownership without waiting to be assigned every task, and likes continuously improving the workplace for the people around them. Daily on-site presence during our core office hours is an important part of the position. If you’re organised, proactive, and enjoy being the go-to person across a dynamic workplace, we’d be happy to meet you.

Your mission

You will be the first point of contact for visitors and phone calls and help ensure that our HQ Berlin office runs smoothly every day. Your responsibilities include:

• Managing and continuously improving day-to-day office operations, including inventory, supplies, and coordination with external service providers

• Proactively identifying what could be improved in the office environment and taking ownership of implementing practical solutions

• Organising appointments, meetings, internal events, and business travel, and supporting ad-hoc internal projects

• Acting as an all-round office helper: preparing refreshments, resetting meeting rooms, maintaining kitchen and common areas, and proactively taking care of anything that needs doing

• Providing backup support for our JFH location when needed and coordinating office-related topics across both Berlin locations

• Completing small errands and on-demand purchases such as fruit, pastries, or office essentials

• Handling communication with facility management, building security, service providers, and landlords

• Supporting preparatory accounting tasks such as cost tracking, invoice processing, and maintaining internal systems

• Planning and coordinating minor maintenance and repair work and following up to ensure tasks are completed properly

• Researching, comparing, and coordinating providers and services to improve office efficiency and quality

• Managing office-related administrative obligations such as rent, insurance, contracts, and other recurring matters

• Preparing information, overviews, and analyses to support operational and strategic decisions

Your profile

• Completed commercial training, a degree in business, or an equivalent qualification

• At least three years of relevant professional experience, ideally in office administration, executive assistance, office management, operations, or a similar role

• Excellent German and good English skills, both written and spoken

• Confident working with modern digital tools, including Google Workspace and Slack, and comfortable learning new systems quickly

• Good practical AI skills and an interest in using AI tools to work faster, research information, structure tasks, and improve everyday processes

• Strong organisational skills and the ability to independently prioritise and manage multiple tasks

• A proactive and hands-on working style — you notice what needs to be done and are comfortable getting started without waiting for detailed instructions

• A solution-oriented mindset and genuine interest in improving processes and the office environment

• Reliable, resilient, flexible, and comfortable working in a dynamic international environment

Why us?

We offer you:

• Competitive compensation tailored to your experience and responsibilities

• Subsidies for lunch, mobility, and special occasions, depending on eligibility

• A friendly, collaborative, and international working environment

• A state-of-the-art office in the heart of Berlin at Potsdamer Platz

• Access to an in-house fitness studio at the HQ

• All necessary IT equipment and office tools to perform your role effectively

• Complimentary drinks, snacks, and fresh fruit, plus a well-equipped office environment

• Regular team gatherings, celebrations, and internal events

How to apply

Please apply directly via our careers page and select the relevant position:

• https://www.exolaunch.com/careers

Please note that applications via email will not be considered. To ensure your application is linked to the correct position in our recruitment system, please apply directly via our careers page.

About us

Exolaunch, headquartered in Berlin, Germany with offices in the U.S., France, and Japan, is a global leader in launch mission integration and deployment technologies for small satellites. With a decade of flight heritage and over 790 satellites launched across 47 missions to date, Exolaunch leverages industry insight to tailor turnkey solutions that meet customer needs and respond to market trends. Exolaunch fulfills launch contracts for industry leaders, the world's most innovative start-ups, research institutions, government organizations, and international space agencies. The company develops and manufactures its own flight-proven and industry-leading small satellite separation systems, with the fastest-growing heritage on the market. Exolaunch promotes safe, sustainable, and responsible use of space and is committed to making space accessible for all.