Office Administrator

Location: FibreCoat GmbH, Philipsstraße, 8, Aachen, Germany

About FibreCoat: FibreCoat is an innovative and fast-growing start-up based in Aachen. We are pioneering high-performance materials that are affordable and sustainable. With a dynamic, international team and a results-driven culture, we are shaping the future of advanced materials for various industries.

Job Description: As an Office Administrator at FibreCoat , you will play a key role in keeping our daily operations running smoothly. You will be responsible for supporting administrative processes, coordinating office activities, and assisting various departments to ensure an organised, efficient, and positive work environment. This role is ideal for someone who enjoys variety, takes initiative, and thrives in a growing, fast-paced company.

Responsibilities

• Retrieve, open, and sort physical mail from designated mailboxes
• Distribute incoming correspondence to the appropriate team members
• Answer and screen incoming calls to the main office line
• Monitor, restock, and order kitchen and office supplies as needed
• Ensure the office and kitchen areas are tidy, organised, and visitor-ready
• Refill drinks and snacks in communal areas and meeting rooms
• Water indoor plants regularly to maintain a pleasant office atmosphere
• Liaise with the landlord to ensure cleaning services are carried out effectively
• Monitor and maintain general digital mailboxes
• Support the organisation of internal events
• Provide general support to the Administration team on day-to-day operations

Qualifications

• Prior experience in office administration or a similar role is a plus
• Strong organisational and multitasking skills
• Proficient with MS Office and comfortable with digital tools
• Excellent written and verbal communication skills in English (German is a big plus)
• Friendly, reliable, and solution-oriented mindset
• Ability to multitask, organise, and prioritise work

What We Offer:

• The chance to make a tangible impact on sustainable development and innovation in the high-performance materials industry
• A dynamic and diverse work environment with a collaborative international team
• Creative freedom and responsibility in a young and growing company
• Opportunities for personal and professional growth in a rapidly expanding market
• Competitive salary and benefits package
• ESOP options (Employee Stock Ownership Plan )
• A modern and welcoming office space
• Snack bar, team activities, and home office opportunities
• 30 vacation days per year

#J-18808-Ljbffr