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- Aufgaben: Support our founder in client development, PR, marketing, and executive tasks.
- Arbeitgeber: Join a respected international multimedia design studio with 20 years of innovation.
- Mitarbeitervorteile: Enjoy flexible work options, competitive salary, and 26 vacation days.
- Warum dieser Job: Thrive in a creative environment while building relationships and shaping the future of design.
- Gewünschte Qualifikationen: 3+ years in a similar role, fluent in English, and excellent organizational skills.
- Andere Informationen: Start date is February 1, 2024; we celebrate diversity and welcome all applicants.
Job Description
Executive Assistant to the Founder (f/m/x) Temporary, Part-time · Berlin Your missionSummaryAre you a dynamic professional with a knack for organization, a flair for building relationships, and a passion for communication? We’re looking for an Executive Assistant to work closely with our founder in shaping the future of our design studio. In this unique role, you’ll bridge three key areas: supporting client development, managing PR and marketing efforts, and handling executive and personal assistant tasks.If you thrive in a creative environment and enjoy taking on multiple roles, this could be the ideal opportunity for you.
As our Executive Assistant , you will:1. Client DevelopmentBe the first point of contact for new business inquiries, guiding international clients from first contact to project inception.Coordinate RFIs and RFPs with internal teams, ensuring timely and high-quality responses.Manage our CRM system to oversee client and supplier relations and track opportunities.Conduct market research and competitor analysis to inform strategic decisions.Develop presentations and executive summaries for clients and management.Represent the studio at industry events and conferences, growing our professional network.2. PR & MarketingPlan and execute a social media strategy in line with our brand vision and goals.Create engaging content across platforms, from LinkedIn to Instagram.Engage with our community online, responding to inquiries and fostering relationships with influencers.Identify and submit applications for relevant industry awards.Assist in PR activities such as creating press kits, writing press releases, and maintaining media relationships.Organize and coordinate studio participation in industry events and speaking opportunities.Analyze the success of campaigns and optimize strategies based on data insights.3.
Executive and Personal Assistant SupportManage the founder’s schedule, appointments, and travel arrangements.Prepare presentations and reports for internal and external meetings.Handle correspondence and communication on behalf of the founder.Anticipate administrative needs and proactively provide solutions.Support personal tasks, such as event planning, gift coordination, or other ad hoc requests.Your profileYou’re a great fit if you:Have 3+ years of relevant experience in a similar role, ideally within the creative industry.Are fluent in English (German proficiency is a plus).Bring excellent organizational and multitasking skills, with an eye for detail.Are tech-savvy, with experience using tools like CRM systems, social media platforms, and MS Office.Are proactive, resourceful, and solutions-oriented.Have exceptional communication and interpersonal skills, both written and verbal.Are comfortable working in a fast-paced environment and can handle confidential information with discretion.What do we offer?A collaborative and inspiring work environment in a thriving design studio.Flexibility: Work in our beautiful office with the option for remote days.Competitive salary: €2,800-3,200 gross/month (4 days/week, 32 hours), depending on qualifications.26 days of vacation (prorated for part-time).Opportunities for professional growth and networking in the design industry.Start date: February 1, 2024.Let’s create something extraordinary together.We’re proud to be an inclusive company that celebrates and values diversity. We welcome applications from individuals of all backgrounds, experiences, and perspectives.About usWe are a highly respected international multimedia design studio that has been developing and designing original concepts worldwide for two decades. Our expert team specializes in the design of immersive and interactive exhibitions and showrooms, stage productions, live music performances, fashion events, data-driven artworks and more.
As innovators in our field, we are always utilizing the latest advances in lighting technology, artistic media programs, voice coding and digital frameworks. Apply now
Executive Assistant to the Founder (f/m/x) Arbeitgeber: flora&faunavisions GmbH
Kontaktperson:
flora&faunavisions GmbH HR Team
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: Executive Assistant to the Founder (f/m/x)
✨Tip Number 1
Familiarize yourself with our design studio's recent projects and achievements. This knowledge will not only help you in interviews but also demonstrate your genuine interest in our work and mission.
✨Tip Number 2
Network with professionals in the creative industry, especially those who have experience in executive assistant roles. They can provide valuable insights and may even refer you to opportunities within their networks.
✨Tip Number 3
Showcase your organizational skills by preparing a mock schedule or project plan that highlights how you would manage the founder's tasks. This proactive approach can set you apart from other candidates.
✨Tip Number 4
Engage with our brand on social media. By interacting with our posts and sharing relevant content, you can demonstrate your understanding of our marketing strategy and your enthusiasm for the role.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: Executive Assistant to the Founder (f/m/x)
Tipps für deine Bewerbung 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in client development, PR, and marketing. Emphasize your organizational skills and any previous roles that required multitasking in a creative environment.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for communication and your ability to build relationships. Mention specific examples of how you've successfully managed similar tasks in the past.
Showcase Your Tech Savviness: In your application, mention any experience with CRM systems, social media platforms, and MS Office. Highlight how these tools have helped you in previous roles to enhance efficiency and organization.
Demonstrate Cultural Fit: Research the design studio's values and culture. In your application, express how your personal values align with theirs and how you can contribute to their collaborative and inspiring work environment.
Wie du dich auf ein Vorstellungsgespräch bei flora&faunavisions GmbH vorbereitest
✨Showcase Your Organizational Skills
As an Executive Assistant, your ability to stay organized is crucial. Prepare examples of how you've successfully managed schedules, coordinated projects, or handled multiple tasks simultaneously in previous roles.
✨Demonstrate Communication Prowess
Since the role involves significant communication with clients and team members, be ready to discuss your experience in building relationships and handling correspondence. Highlight any specific instances where your communication skills made a difference.
✨Familiarize Yourself with the Company’s Brand
Research the design studio's projects, values, and social media presence. Being knowledgeable about their work will not only impress them but also help you align your answers with their brand vision during the interview.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle challenges. Think of scenarios where you had to anticipate needs or provide solutions proactively, as this aligns with the proactive nature they are looking for.
