Trade Show Coordinator in Darmstadt

Trade Show Coordinator Oberursel, Germany | Full-time, permanent About Formulatrix Headquartered in Dubai, UAE, FORMULATRIX® is a rapidly growing, highly profitable company. Founded as a software company in 2002, we are now a global leader in laboratory automation hardware and software for the life sciences, including automated liquid handling, cell culture and protein crystallization systems, and filtration technologies. Our products are used by research scientists worldwide, including the top 50 pharmaceutical companies. Our business is international in scope, with offices across the United States, Europe, and Asia. Formulatrix Europe Limited supports our customers across Europe and the United Kingdom from our site in Oberursel, near Frankfurt. About the Role We are looking for a Trade Show Coordinator to join our growing European operation. Formulatrix runs more than 100 events worldwide each year, and this role sits at the centre of how we get our people, instruments, and materials to them on time safely. This is a hands-on position that combines coordination and research with practical logistics. You will help decide which shows we attend, own the freight and shipping paperwork that gets us there, and run the warehouse operation in Oberursel that supports it. You will work closely with our trade show team in Pakistan, our manufacturing site in Indonesia, and our global sales managers. The role offers real scope to grow. As our European events programme expands, so does the responsibility and the opportunity for the person in this seat. What You Will Do Propose trade shows to the sales team and the Global Director of Marketing, and research show background, audience, and fit to support those recommendations Coordinate logistics with our trade show team in Pakistan, including shipping destinations, delivery windows, and receipt deadlines Prepare and manage all freight and courier documentation, obtain shipping quotes, and track shipments through to delivery and return Ship demonstration instruments to events and customer sites, and receive inbound inventory from our manufacturing site in Indonesia Run shipping and receiving at the Oberursel warehouse, including loading and unloading delivery trucks and operating a manual pallet jack Pack and prepare booth materials, displays, and demonstration equipment to a consistent standard so that everything arrives complete and on time Deliver supplies and equipment locally via van across Germany and neighbouring markets as required Maintain accurate event, shipment, and inventory records in our tracking spreadsheets and CRM Travel to two to three trade shows per year, typically up to one week each, to support booth build and dismantle What You Need Fluent German and strong business English, both spoken and written. You will work daily with colleagues in Pakistan and Indonesia and with German suppliers, organisers, and freight forwarders Demonstrated experience in logistics, freight forwarding, shipping and receiving, warehouse operations, or events operations. Valid Class B, C1, or C driving licence Precision with timing and deadlines. Events do not move, so materials have to arrive before they open Confident with spreadsheets, including basic analysis, filtering, and reporting Well organised and able to manage several shows in parallel at different stages Legally authorised to work in Germany Nice to Have Experience with international freight, customs documentation, or ATA carnets Prior exposure to trade shows, exhibitions, or conference logistics Experience working with a CRM or relational database. Full training on our system will be provided, so this is not required Experience coordinating across multiple time zones and international teams What We Offer A permanent, full-time position with a growing international company Structured onboarding and training from our European marketing lead Genuine growth path as our European events programme expands Exposure to the global life science research market and to customers advancing drug discovery and structural biology How to Apply To be considered for this position, please email jobs@formulatrix.com with the words " Trade Show Coordinator" in the subject line. The interview process is conducted in English, so please submit your CV in English (MS Word or PDF only) and answer the following questions in the body of your email: What are your salary expectations? When are you available to start? Are you authorised to work in Germany? Will you now or in the future require visa sponsorship to work in Germany? Do you hold a valid Class B driving license? Please describe your relevant logistics, shipping, or events experience. Only candidates who answer the questions above will be considered. No recruiters or agencies. Formulatrix is an equal opportunity employer. We welcome applications from all qualified candidates regardless of gender, age, origin, religion, disability, or sexual identity.