Back Office (M/F/D) Operations & Finance Manager
FORRS employees form a team of independently thinking personalities. Everyone counts, and everyone contributes to realizing sustainable solutions for our client's complex challenges. We see ourselves as a young and dynamic consulting organization with a high level of industry expertise and a flat hierarchy. Our clients include banks, asset managers, and energy and commodity trading companies. We love to identify optimization potentials along the entire process chain, from trading, risk management to settlement, to show possible solutions, and to take responsibility for the implementation. We work highly professionally and are ambitious. And that is why we need you and your know-how.
Finance & Administration
Preparing and following up on client invoices, including monitoring incoming payments.
Processing supplier invoices and travel expense claims.
Managing KYC processes for clients.
Corresponding independently with public authorities and other external organisations on administrative matters and following up on outstanding issues.
Structuring and documenting internal processes and supporting their improvement.
Contracts & HR Administration
Managing and filing contracts, including drafting and reviewing non-disclosure agreements (NDAs).
Reviewing contracts from external parties in line with internal guidelines and clarifying outstanding points.
Administering our employee benefits programme, such as BikeLeasing.
Preparing and coordinating A1 certificate applications and handling administrative filings via EasyGov for Switzerland.
Office Management
Organising day-to-day office operations, including purchasing, supplier management and uploading documents to DocuSign.
Welcoming and assisting visitors, and arranging refreshments, catering and room bookings for guests and interviews.
Handling incoming and outgoing mail and organising parcel shipments.
Providing operational support for internal events and trade fairs.
Your Profile
A completed vocational qualification in business or administration, a degree in business administration or a comparable qualification.
Experience in one or more of the areas listed above.
An organised and reliable approach, with care and discretion when handling confidential information.
A strong sense of responsibility, excellent organisational skills and a service-oriented mindset.
Confidence in using standard office software.
Fluent German, both written and spoken.
Our Offer
A varied role spanning finance, contract administration and office operations, with responsibility for the processes you manage
The opportunity to improve internal workflows and put practical ideas into action
Close collaboration with colleagues across FORRS in an international consulting environment, with direct communication and short decision paths
Benefits including bike leasing, EGYM Wellpass, a Deutschlandticket and team and networking events
We highly value curious and motivated individuals who can work independently and as part of a team. As a consulting organization, FORRS is constantly evolving with the evolution of all our team members as our foundation. Our client assignments will challenge you, and our experienced consulting team will actively support you so that you master significant challenges contributing to your personal development.
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