Administrative Assistant / English Speaking Secretary for the Institute Director

We are looking to recruit a Administrative Assistant / English Speaking Secretary for the Institute Director The Peter Grünberg Institute – Neuromorphic Software Eco System (PGI-15) at the Aachen site, led by Prof. Dr. Emre Neftci, researches neuromorphic computing technologies that learn and work like the brain. PGI-15 research aims to design computational algorithms and architectures from the perspective of neuroscience and physical realizations in specialized circuits and devices. Applications of our research aim to improve computational performance in many areas, including computer vision, autonomous control, data processing in mobile and wearable devices, and (neuro)scientific data analysis. Are you looking for a new challenge in an interdisciplinary team? Do you want to support our scientists in tackling societal challenges and providing them with the necessary administrative support? Our team at PGI-15 is looking forward to receiving your application! More information about us, you find here: https://www.fz-juelich.de/en/pgi/pgi-15 Application tips & FAQs Information on the application process and an overview of FAQs can be found here Your Job: In this versatile position, you will support the Institute Director and the team in the following administrative tasks: Independently perform general administrative tasks for the institute management Organize appointments as well as international conferences Prepare and edit various documents in English and German and communicate with scientists Prepare and follow-up of meetings, events and national and international business trips Assist with correspondence and the preparation of presentations in German and English Guide national and international visitors Your Profile: You have a degree as a foreign language secretary or equivalent qualification or proof of English language skills (at least B2 level); alternatively a comparable degree is desirable You have sound experience in independently taking on secretarial and administrative tasks High degree of independence, flexibility, motivation and initiative Good organizational and coordination skills Confident handling of common PC application programs (Microsoft Office), SAP knowledge is an advantage A confident appearance as well as a courteous manner with guests and visitors is a matter of course for you Your communication skills in German and English are above average Our Offer: We work on the very latest issues that impact our society and are offering you the chance to actively help in shaping change! Here is what Forschungszentrum Jülich can offer you: Work in an international and academic environment, with a flat hierarchy Developing the potential of our employees is important to us, which is why we offer individual professional development opportunities We support you right from the beginning: We help new colleagues to find their feet at Jülich – e.g. through our Welcome Days and Welcome Guide – https://www.fz-juelich.de/en/gp/welcome-to-forschungszentrum-julich Ideal conditions for balancing work and private life, as well as a family-friendly corporate policy supported by our Equal Opportunities Bureau https://go.fzj.de/ReconcilingWorkandFamilyLife Flexible working hours in a full-time position (39 hours/week) with the option of slightly reduced working hours – https://go.fzj.de/near-full-time Flexible work arrangements, e.g. working from home – in coordination with the Institute Director and depending on current tasks 30 days of annual leave and provision for days off between public holidays and weekends (e.g. between Christmas and New Year) Place of employment: Aachen In addition to exciting tasks and a collaborative working atmosphere at Jülich, we have a lot more to offer: https://go.fzj.de/benefits You will be initially employed for a fixed term of 2 years but with the prospect of longer-term employment. Salary and social security benefits will conform to the provisions of the Collective Agreement for the Public Service (TVöD-Bund), pay group 8, depending on your current qualifications and the precise nature of the tasks assigned to you. All information about the Collective Agreement for the Public Service (TVöD-Bund) can be found on the BMI website: https://go.fzj.de/bmi.tvoed The monthly salaries in euro can be found here: https://go.fzj.de/bmi.tvoed.entgelt We welcome applications from people with diverse backgrounds, e.g. in terms of age, gender, disability, sexual orientation / identity, and social, ethnic and religious origin. A diverse and inclusive working environment with equal opportunities in which everyone can realize their potential is important to us. Further information on diversity and equal opportunities: https://go.fzj.de/equality We look forward to receiving your application. The job will be advertised until the position has been successfully filled. You should therefore submit your application as soon as possible. Contact form If your questions have not yet been answered via ourFAQs, please send us a message via ourcontact form. Please note that for technical reasons we cannot accept applications by e-mail. Last Modified: 04.07.2025 Privacy Notice or adjust the privacy settings . .