Facilities Campus Manager

Fortinet is looking for a facility management professional with excellent people skills and technical facility maintenance experience. The primary responsibility will be to manage day-today facility operations working proactively with the business to identify, build, manage the operation of Fortinet facilities by providing a pleasant, healthy, efficient, and safe working environment.

This position reports to the Director of Corporate Real Estate & Facilities EMEA.

Responsibilities:

• Manage the day-to-day facility operations and campus resources efficiently
• Ensuring that the environment is conducive to a professional business environment
• Supervising emergency and routine maintenance on campus facilities.
• Enforcing safety regulations and handling hazardous materials
• Planning maintenance work and maintaining records.
• Overseeing the operations, facilities, and services within the campus.
• Cross cooperation with the DC Manager on site
• Hard Facility Services (Lighting, Plumbing, HVAC, PPM maintenance, Fire safety systems, etc.)
• Supervising outsourced facilities & security staff.
• Soft Facility Services (Cleaning, Reception, Security, Waste Management, Catering, Parking, etc.)
• Environmental and Health and Safety Management (ISO 14001 and 45001)
• Manage and Procure facility assets such as furniture, equipment, office supplies, etc.
• Manage outsourced facility management vendor and facility relationships, including developer, or landlord and vendor relations in adherence to facility agreements and contracts.
• Drive operational efficiency within the organisation and with our partners.
• Partner with staff in locations where the team or outsourced vendor doesn\’t have a physical presence to address any issues or provide assistance.
• Partner with IT, HR, Finance, Procurement and other internal business partners in the effective delivery of services and support of our workforce
• Management of Projects (MACs – Moves, Adds, Changes) for – space planning, renovations, relocations, disposals, and occupancy needs, including site selection and internal/external negotiation – within the region of responsibility
• Corporate real estate reporting and presentations for management as directed
• Accountable for reviewing, approving, coding, and/or disputing all invoices and billings associated within area of responsibility working with Procurement, Finance and Accounting processes.
• Forecasting and managing annual facility operating budgets for respective sites.
• Act as a point of contact for site-related communications. This includes working with partners in developing and managing site webpages, newsletters and other methods for communicating with the employees on their respective sites.
• Plan and support for site events following Fortinet guidelines and standards.
• Recommend improvements based on lessons learned.
• Keep up with market trends in real estate, facility and workspace design and provide input to improve internal real estate standards, processes and practices.
• Support crisis management/business continuity plans, assume local leadership role during emergencies or crises and provide after-hours support as needed.
• Take the lead as requested for special projects

Qualification & Requirements:

• 7+ years of management experience in facilities and corporate real estate projects
• Fully proficient in German (native level) & English (business level)
• Proficient computer and financial analysis skills
• Excellent people management, customer service and presentation skills

Desired Skills:

• Creative problem solver
• Excellent Communication
• Ability to multi-task in a fast-paced environment
• Make timely decisions using sound judgment based on ethics and policy training
• Organised and Professional in Facilities Management
• Prudent, transparent, and honest
• Knowledgeable of the latest industry innovations and trends

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