Office Manager with HR & Accounting Support (m/f/d)

Freedom24, part of a fast-growing international financial group listed on NASDAQ, is expanding across Europe and is looking for a proactive, detail-oriented Office Manager to support our operations in Berlin.

This is more than a classic office role.

You will be the operational backbone of our Berlin office and a key point of support for our HR, accounting, and vendor relations: keeping invoices and expenses flowing smoothly, working hand in hand with our payroll providers and auditors, supporting the HR team on day‑to‑day people matters, and making sure the office runs without friction.

If you enjoy being the person who keeps everything organized and everyone supported, this role is for you.

Join us and become part of a professional, dynamic team shaping the future of investment services in Europe.

What You'll Do

• Process vendor invoices through SAP Concur in line with company policy and deadlines.
• Review and manage employee expense reports, ensuring full compliance with internal procedures.
• Collaborate closely with accounting, payroll providers, and auditors to support compliance and financial accuracy.
• HR & People Support
• Act as a reliable support for the HR department across a wide range of operational and people‑related matters.
• Vendor & Communication Management
• Build effective relationships with vendors and service providers to ensure high‑quality, cost‑efficient services.
• Oversee internal and external communication to uphold the company's professional image.
• Office & Administrative Management
• Manage incoming and outgoing correspondence with accuracy and discretion.
• Ensure smooth document flow between departments and timely execution of internal processes.
• Maintain a well‑organized, efficient, and welcoming office environment.
• Manage procurement of office supplies and oversee inventory, including regular physical audits and record‑keeping.
• Executive Support & Guest Relations
• Organize calendars, schedule appointments, and coordinate meetings and conferences end to end.
• Serve as the first point of contact — welcoming clients and guests, answering and directing calls.
• Plan and coordinate business travel (flights, accommodation, itineraries).
• Contribute to cross‑functional projects and company‑wide initiatives.

Requirements

• Fluent German (C1 minimum), written and spoken — this is essential.
• Fluent English, written and spoken.
• 3+ years of experience in a comparable administrative or operational role.
• Hands‑on experience supporting accounting/invoicing processes (experience with SAP Concur or a similar tool is a strong plus).
• Bachelor's degree preferred (Business Administration, Management, or related field).
• Confident with MS Office and electronic document management systems.
• Strong organizational and time‑management skills; able to juggle multiple priorities in a fast‑paced environment.
• High attention to detail and accuracy.
• A proactive, solution‑oriented team player who can work independently and is genuinely eager to learn and grow.

Benefits

• Modern, fully equipped office — a comfortable and inspiring workspace in a central Berlin location.
• Competitive salary — motivating and aligned with local market standards.
• Contract structure— a fixed‑term employment contract with Freedom Finance Germany Gmb H for an initial period of one (1) year, with the possibility of extension for a further year subject to mutual agreement and satisfactory performance.

After two (2) years of continuous employment, the relationship may be continued on an indefinite‑term basis.

• Career growth opportunities — develop across departments and functions within an international group.
• Official employment — clear contracts, timely payments, and full compliance with German labor law.
• Legally compliant vacation and public holidays — we respect and follow each country's labor code.
• Private health insurance support — partial coverage of private medical insurance to support your well‑being.
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