Fresenius Kabi (www.fresenius-kabi.com) is a global health care company that specializes in injectable medicines, biosimilars, and technologies for infusion, transfusion, and clinical nutrition. Our expansive portfolio of products and global network of science and manufacturing centers provide essential support for the care of critical and chronically ill patients.
With more than 40,000 employees working in 60 countries, our dedicated team is united by our shared purpose: to put lifesaving medicines and technologies in the hands of people who care for patients - and to find answers to the challenges they face. We call this purpose committed to life.
We are proud to be part of the Fresenius Group with its more than 190,000 employees worldwide. Everyday, we use our dedication, expertise, and passion to help advance healthcare opportunities and make a difference in people’s lives everywhere.
Maternity cover: 9 months temp contract August 2026-April 2027 Job Description: The Business Operations & Administration Coordinator, Global Alliance Management will be responsible for comprehensive administrative support to the SVP of the Global Alliance Management, and the whole team.
He/She will also be responsible for providing operational project support for the time for timely execution of global strategies. This role will provide project coordination execution, requiring a high level of collaboration within the organization.
Responsibilities / Duties:
Administration:
Produce, update and provide best practice support on MS documents, databases and other departmental systems to support the work of more senior colleagues. Tasks could include purchasing materials, time and expense recording and similar;
Agenda management : Receiving/relaying telephone messages from internal and external sources, managing the time/interaction the executive has with internal and external sources;
Correspondence : Respond to routine requests using form letters or emails and to more unusual requests by editing templates to create customized responses;
Document Management:
Create, organize and maintain files containing the correspondence and records of the Executive and his/her team;
Document Preparation:
Prepare routine letters, memorandum, reports and similar documents following detailed instruction. This is likely to involve using the full range of functions within standard office software;
Business Meetings /Business Travel / Trainings / Events Arrangements:
Schedule appointments, make arrangements for meetings and conferences, and organize travel plans following detailed instructions to facilitate business meetings - Planning office events, trainings, moves, and assisting with office space planning;
Recruitment support:
Organize interviews and related travel of candidates and Organize onboarding of new hires;
Office Organisation
Researching vendors for office supplies/equipment and outsourcing services;
Client & Customer Management (Internal & external):
Help Executive manage internal client and customer relationships by using relevant sales or client systems / Help manage clients by carrying out standard activities and providing support to others;
Minutes:
attend and produce minutes and actions for internal client meetings/teleconferences/client visits and Audits to support PM team and understand full scope requirements to generate all required project documentation materials and ensure delivery to internal functions as required;
Budget
invoice management, purchase order, support for team budget / Analyzing and developing office or department budgets;
Contract Management:
Carry out simple contract management tasks;
Project Coordination:
Support project managers by performing simple tasks / Works under supervision at an elementary level to coordinate projects and/or programs within desired cost, time and quality parameters;
Business acumen : understands fully the department processes and has a general understanding of the business requirements.
Technical skills:
High level of IT usage: Internet, various travelling tools
High level of Confidentiality - Handling confidential business and personnel information
Able to work under pressure and deal with multiple tasks and demands simultaneously
High level of organization skills
Team player with a high level of proactivity and independency
Education:
Solid education level in administration/secretarial fields
Bachelor degree or similar education
Experience:
>5 years experience in similar role in a multinational environment
#J-18808-Ljbffr
With more than 40,000 employees working in 60 countries, our dedicated team is united by our shared purpose: to put lifesaving medicines and technologies in the hands of people who care for patients - and to find answers to the challenges they face. We call this purpose committed to life.
We are proud to be part of the Fresenius Group with its more than 190,000 employees worldwide. Everyday, we use our dedication, expertise, and passion to help advance healthcare opportunities and make a difference in people’s lives everywhere.
Maternity cover: 9 months temp contract August 2026-April 2027 Job Description: The Business Operations & Administration Coordinator, Global Alliance Management will be responsible for comprehensive administrative support to the SVP of the Global Alliance Management, and the whole team.
He/She will also be responsible for providing operational project support for the time for timely execution of global strategies. This role will provide project coordination execution, requiring a high level of collaboration within the organization.
Responsibilities / Duties:
Administration:
Produce, update and provide best practice support on MS documents, databases and other departmental systems to support the work of more senior colleagues. Tasks could include purchasing materials, time and expense recording and similar;
Agenda management : Receiving/relaying telephone messages from internal and external sources, managing the time/interaction the executive has with internal and external sources;
Correspondence : Respond to routine requests using form letters or emails and to more unusual requests by editing templates to create customized responses;
Document Management:
Create, organize and maintain files containing the correspondence and records of the Executive and his/her team;
Document Preparation:
Prepare routine letters, memorandum, reports and similar documents following detailed instruction. This is likely to involve using the full range of functions within standard office software;
Business Meetings /Business Travel / Trainings / Events Arrangements:
Schedule appointments, make arrangements for meetings and conferences, and organize travel plans following detailed instructions to facilitate business meetings - Planning office events, trainings, moves, and assisting with office space planning;
Recruitment support:
Organize interviews and related travel of candidates and Organize onboarding of new hires;
Office Organisation
Researching vendors for office supplies/equipment and outsourcing services;
Client & Customer Management (Internal & external):
Help Executive manage internal client and customer relationships by using relevant sales or client systems / Help manage clients by carrying out standard activities and providing support to others;
Minutes:
attend and produce minutes and actions for internal client meetings/teleconferences/client visits and Audits to support PM team and understand full scope requirements to generate all required project documentation materials and ensure delivery to internal functions as required;
Budget
invoice management, purchase order, support for team budget / Analyzing and developing office or department budgets;
Contract Management:
Carry out simple contract management tasks;
Project Coordination:
Support project managers by performing simple tasks / Works under supervision at an elementary level to coordinate projects and/or programs within desired cost, time and quality parameters;
Business acumen : understands fully the department processes and has a general understanding of the business requirements.
Technical skills:
High level of IT usage: Internet, various travelling tools
High level of Confidentiality - Handling confidential business and personnel information
Able to work under pressure and deal with multiple tasks and demands simultaneously
High level of organization skills
Team player with a high level of proactivity and independency
Education:
Solid education level in administration/secretarial fields
Bachelor degree or similar education
Experience:
>5 years experience in similar role in a multinational environment
#J-18808-Ljbffr
Specialist Coordinator Business Operations & Administration (m/f/d) Arbeitgeber: Fresenius Kabi
Fresenius Kabi ist ein hervorragender Arbeitgeber, der seinen Mitarbeitern nicht nur ein spannendes Arbeitsumfeld bietet, sondern auch zahlreiche Entwicklungsmöglichkeiten innerhalb des Unternehmens. Mit einem starken Fokus auf Vielfalt und Teamarbeit fördern wir eine Kultur, in der jeder Einzelne geschätzt wird und einen bedeutenden Beitrag zur Verbesserung der Lebensqualität von Patienten leisten kann. Unsere attraktiven Benefits, wie arbeitgeberfinanzierte Altersversorgung und kostenlose Mitarbeiterparkplätze, machen die Arbeit in unserem Produktionswerk in Friedberg besonders lohnenswert.
