HR Administrative Assistant

The Administrative Assistant uses moderate initiative and discretion to perform substantial administrative tasks to support the SBUH HR Manager and FSA Human Resources Director. This position is responsible for providing a wide variety of technical, clerical, and administrative support, including word processing; database manipulation; spreadsheet development; desktop publishing to create, edit, format, and produce reports, forms, and correspondence; maintaining records, data, and files; and supporting financial and business functions of the Association. Coordinate the HR SBUH office inquiries. Work with Leadership staff to provide general office support as necessary/required. Arrange, organize, and support requested meetings and functions.

Required Qualifications

• Associate or Equivalent Education. GED/High School diploma plus one year of functional experience may substitute.
• Experience as an Administrative Assistant to a senior-level professional.
• Proficiency with Windows-based software, including the Internet, Teams, Google Drive, Calendar, and Microsoft Office Suite, including Word, PowerPoint, Access, Publisher, and Excel.
• Ability to work with a high degree of integrity, sound professional judgment, and the ability to handle confidential and sensitive information.
• Ability to follow oral and written instructions and assume responsibility with general guidelines and direction.
• Ability to communicate effectively through verbal, written, and visual channels using traditional methods plus electronic technology (e.g., video, audio, computers, and telecommunications).
• Ability to relate effectively to co-workers, advisors, community, and professional leaders.
• Ability to work with diverse audiences and maintain cultural sensitivity.
• Proven track record of maintaining the highest level of confidentiality.
• Ability to meet travel requirements associated with this position.
• Ability to work flexible hours, including evenings and weekends, as appropriate.

Preferred Qualifications

• Prior experience working with the Human Resources Department.

Position CORE Responsibilities

• Screen, respond to, and assist employees via phone, email, and written correspondence.
• Assist with routine correspondence, including but not limited to letters, employment forms, and tracking compliance checklists.
• Assist with interoffice forms, including new hires, change of status, and terminations.
• Assist with recruitment and interview processes.
• Assist with scheduling and coordinating meetings and appointments.
• Record, transcribe, and distribute minutes of meetings, always maintaining a high degree of confidentiality and professionalism.
• Compose and distribute sensitive correspondence for union members.
• Coordinate and maintain office supplies.
• Provide administrative support to the Administrative Team on confidential matters.
• Provide administrative support for special projects and events, as needed.
• Provide administrative support and assistance, including making arrangements, purchasing necessary supplies, and assisting with set-up and clean-up for meetings/events.
• Other duties as assigned.

Additional Details

• FSLA Status: Non-Exempt
• $19.04 - $20 per hour
• Schedule: Generally Monday to Friday 10am to 3pm

How to Apply

Review of applications will begin immediately, and the position will remain open until a qualified pool of candidates is obtained. Applicants need to: Apply on Indeed Attach/upload a resume to the online application in Microsoft Word or PDF format. No relocation or VISA Sponsorship is available. FSA may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform their essential functions. If you require an accommodation to participate in the selection process, you are encouraged to contact Human Resources at (631) 632-9306.