UN Women: Programme Analyst – Business Support, Bonn, Germany, P2 TA

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women has placed emphasis on improving its strategic planning and managing for results by applying the Results-Based Management (RBM) throughout all the work of UN Women. This requires dedicated efforts to strengthen results culture in the organization. In order for UN Women to communicate impact stories on women and girls at the corporate level with aggregated results and financial data across all the countries and regions, strategic planning with strong emphasis on results management is pre-requisite to facilitate systematic and effective results monitoring and reporting during the implementation.

After the roll-out of Quantum, the new ERP system that have replaced Atlas, UN Women is currently proceeding with the development and roll-out of a new corporate system, PRISM - Performance & Results Integrated System for Management - to cover programmatic functions that are outside of Quantum. PRISM will not only replace the functions in the current Results Management System (RMS) but also include project management and other functionalities. Based on the corporate harmonized results structure informed by the Planning, Monitoring and Reporting (PMR) Policy, PRISM will enable UN Women to plan, monitor, report and communicate on UN Women’s results in a harmonized way, from the Strategic Plan to Strategic Notes, Workplans and Projects. Results data from PRISM and financial data from Quantum will be the foundation for external communications through the UN Women’s Transparency Portal.

The Strategic Planning Unit (SPU), within the Strategy, Planning, Resources and Effectiveness Division (SPRED) is the custodian of RBM and strategic planning in UN Women. SPU manages the development and roll-out of relevant policy, procedures and guidance (PPG) associated with planning, monitoring and reporting of Strategic Plan, Strategic Notes and workplans, in order to ensure that the Strategic Plan, Strategic Notes and workplans are systematically planned, monitored, reported and communicated throughout its implication at country, regional and global levels. SPU also serves as the business owner for corporate systems associated with results management and strategic planning functions.

In this capacity, SPU is co-leading the development, roll-out and management of this corporate system PRISM, together with IST, PSMU and in close collaboration with other business owners and representatives of end-users at all levels. In parallel, SPU continues to advance organizational transparency efforts, including through active engagement with the International Aid Transparency Initiative (IATI) and the ongoing development and maintenance of UN Women’s Transparency Portal.

Under the direct supervision of the Programme Specialist – Results Management and the overall guidance of the Chief of the SPU, the Programme Analyst – Business Support will assist and support SPU’s work to ensure that UN Women’s corporate systems are fit for purpose to support strategic planning, results-based monitoring and reporting, and effective communication of results at country, regional and global levels. In particular, the Programme Analyst will contribute to the roll-out and management of PRISM in close collaboration with IST, PSMU and PRISM System Working Group. The incumbent will provide end-user support to ensure that all UN Women personnel use PRISM associated with their planning, monitoring and reporting work, through the timely provision of updated user-guide, training and communication products. The incumbent will also provide technical and coordination support to UN Women’s transparency efforts with the International Aid Transparency Initiative (IATI) and the UN Women’s Transparency Portal.

This temporary appointment position will be for a duration of 6 months, with the possibility of extension. Whereas an external candidate will be offered a temporary appointment, subject to release agreements, staff members in UN Women may be administered as a temporary assignment and staff members in the UN Common system may be administered under a loan arrangement.

Key Functions and Accountabilities:

• Support the change management process from RMS to PRISM, ensuring users are equipped and supported throughout the transition.
• Development, maintain and regularly update system-related resources and documentation in the PRISM intranet page, including user-guides, FAQs, video tutorials and training materials.
• Deliver hands-on practical training on how to use PRISM during corporate planning, monitoring, and reporting processes.
• Organize and lead Training of Trainers (TOT) and working sessions to ensure system focal points in Regional Offices and HQ are equipped to support Country Offices and personnel in their offices/divisions.
• Provide technical support and guidance to UN Women personnel in HQ, Regional Offices and Country Offices to ensure all UN Women personnel understands and use PRIMS correctly for Strategic Plans, Strategic Notes, and Work Plans in a timely manner.
• Contribute to overall communication of PRISM roll-out across the organization with preparation of Intranet articles, newsletters, regular email updates.
• Serve as the secretariat for the PRISM System Working Group to ensure regular coordination, communication, knowledge exchange and collaboration with the Working Group members for the roll-out of PRISM, in close collaboration with IST, PSMU and Regional PRISM Focal Points.

• Act as a technical focal point for the overall rollout and user onboarding of PRISM associated with Strategic Plan, Strategic Notes and workplans.
• Represent SPU at the technical level in inter-divisional working groups and coordination forums associated with system work with IST, other HQ division/units and RO/COs throughout and beyond the PRISM development phase to ensure the synergies with PRISM and alignment with PMR policy
• Ensure user and business needs are properly captured and translated into functional system specifications and enhancements through supporting consultation process with key business owners and end-users.
• Provide inputs to change management, communication, and capacity-building strategies to ensure smooth adoption across the organization.
• Monitor post-rollout system performance and uptake through structured feedback mechanisms and usage analytics.
• Document business requirements, system updates, change logs, and user feedback for continuous improvement.
• Prepare background notes, talking points, and presentations to support participation of SPRED Director in ERP/ICT Board meetings and other system-related meetings.

• Assist with the preparation, review, and cleansing of planning and results data for reporting under the International Aid Transparency Initiative (IATI).
• Ensure regular, timely, and compliant publication of XML datasets to the IATI registry and maintain content on the UN Women Transparency Portal.
• Provide coordination and technical support to the IATI Task Force, including organizing field-level training and awareness sessions.
• Facilitate effective communication channels to increase IATI awareness and usage across the organization and among external partners.
• Support the management, enhancement and roll-out of Transparency Portal, particularly for improvement of data quality at all levels

• Consult with HQ and field personnel to gather input on business needs and translate them into detailed functional requirements.
• Support in drafting specifications for new features or system enhancements and ensure alignment with user priorities.
• Lead or coordinate User Acceptance Testing (UAT) efforts involving a diverse group of end users at HQ and field levels.
• Capture system bugs, technical issues, and user suggestions in an issue tracker, and coordinate timely resolution with IST/development teams.
• Track and document change requests and business process improvements for future releases.

• Provide technical inputs to ensure PRISM functionality supports the implementation of relevant corporate policies, procedures and guidance.
• Contribute to the revision and development of guidance, templates, and tools to reflect PRISM functionalities and usage.
• Represent SPRED/SPU in corporate working groups and technical coordination bodies, such as the ICT Coordination Group, to ensure system alignment with broader organizational strategies.

• Analyze planning and performance data from corporate systems, including PRISM and Quantum, to identify trends and gaps across HQ and field units and support organizational learning and decision-making.
• Synthesize data insights and lessons learned from corporate systems into presentations and short reports to inform strategic decision-making.
• Contribute to dashboards and visualizations that support monitoring and communication of organizational performance and results.

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visitthis linkfor more information on UN Women’s Values and Competencies Framework:

Functional Competencies:

• Good Understanding of results management systems;
• Ability to link key business processes to system requirements;
• Good knowledge of and experience in the application of results-based management in strategic planning, monitoring and reporting;
• Good Understanding of database systems and statistical analysis software;
• Ability to present and communicate technical content on corporate systems in a simpler manner to a broader audience and end-users;
• Ability to support others by strengthen their understanding and capacity on how to use corporate systems for their work

Recruitment Qualifications:

Education and Certification:

• Advanced university degree (master’s degree or equivalent ) in development related disciplines, statistics, economics, information system, computer science, ICT, or public policy or other social science fields is required.

• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

• A project/programme management certification would be an added advantage.

Experience:

• At least 2 years of experience working with web-based results tracking systems, online platform for project/programme management, or other types of online systems in the context of international development, humanitarian and/or peace and security work at country, regional and/or global level(s) is required.

• At least 1 year experience in programming and programme/project management at country, regional and/or global level(s) is required.

• At least 1 year experience in providing end-user support for IT system, including preparing user guides and conducting training for end-users is required.

• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages is required.

• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.

• Experience in conducting consultations with end-users and/or key internal/external stakeholders for development and/or enhancement of IT systems is desirable.

• Experience in developing specification of business cases and functional requirements for IT system is desirable.

• Experience in analyzing and summarizing quantitative and/or qualitative results data is desirable.

• Experience in working with development institutions (e.g. UN agencies, multilateral/bilateral development institutions, etc.) is desirable.

Languages:

• Fluency in English is required.

• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women\'s empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates,and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age,ability, national origin,or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere toUN Women’spoliciesand proceduresandthestandardsof conduct expected of UN Women personneland will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.